Job Description

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify. https://doa.alaska.gov/dop/recruitment/alaskaRes


This position is based on-site at our Juneau Headquarters, located in the State Office Building in the heart of beautiful downtown Juneau, Alaska. This position is not available for telework.

Curious about who we are and what we do? We invite you to learn more by visiting our website:

https://www.commerce.alaska.gov/web/inv

Are you someone who thrives in a well-organized environment, enjoys supporting others, and takes pride in keeping operations running smoothly? The Division of Investments is seeking a dependable, detail-oriented Office Assistant 2 to join our Director's Office team, where your work will directly support programs that strengthen Alaska's economy and serve communities across the state.


In this role, you'll assist both the Administrative Assistant 2 and Administrative Officer 2, providing essential support across multiple sections. You'll be trained and mentored as you take on responsibilities that build your skills and contribute to the success of the Division.

Examples of duties:

Assist with basic accounting tasks and inventory tracking. Process documentation and maintain organized records. Support reporting, data entry, and internal workflows. Help ensure smooth day-to-day operations across the Division. Provide direct administrative support to the Director's Office and senior staff.

Ask Yourself...

Do you enjoy being the person others rely on to keep things organized and on track? Are you ready to learn how state programs operate--and how your role fits into the bigger picture? Do you take pride in catching the small details that make a big difference? Are you looking for a stable, purpose-driven role where your contributions are valued?

If you answered yes to any of these, we'd love to see your application. Join our administrative team that values professionalism, kindness, and initiative! Apply today!

This is more than a job, it's a chance to grow, contribute, and be part of something bigger than yourself.

Our organization, mission and culture:

The mission of the Division of Investments team is to administer and service loan programs under the Department of Commerce, Community and Economic Development. These programs were primarily designed to promote economic development through direct state lending in industries and areas of the state that are not adequately serviced by the private sector.


The Investments team values a work-life balance, providing excellent customer service, learning from experience, technical competency and working together toward a shared set of goals. The team is a small, welcoming community of loan officers, collection officers, loan closers, accountants and technicians. We conduct the State's direct lending business with professionalism, integrity, accountability, and a spirit of continuous improvement.

Why Join the Investments Team?

At the heart of our work is a shared commitment to serving Alaskans with integrity, care, and purpose. The Investments team takes pride in delivering exceptional customer service while directly contributing to the economic well-being of individuals and communities across the state through impactful lending programs. Step into a career that truly matters!

What if your next job offered more than just a paycheck--what if it offered purpose?

At the Division of Investments, we're united by a shared commitment to serving Alaskans with integrity, care, and professionalism. Our team plays a vital role in supporting state lending programs that strengthen Alaska's economy and empower communities across the state. As an Office Assistant II, you'll be part of that mission--helping ensure the day-to-day operations of the Director's Office run smoothly, efficiently, and with heart.

Imagine This:

Your desk isn't just a place to work, it's a hub of coordination. You're assisting the Administrative Assistant 2 and Administrative Officer 2, helping manage records, track inventory, and support internal processes that keep the Division moving forward like a well-oiled machine. You're surrounded by professionals who value collaboration, mentorship, and mutual respect. Every task builds your confidence. Whether you're processing documentation, supporting reporting, or helping with basic accounting, you're gaining hands-on experience that sets the stage for future growth. Your voice matters. You're encouraged to ask questions, offer ideas, and contribute to a team that listens and appreciates your perspective. Your growth is our priority. We offer training, support, and opportunities to expand your skills, whether it's learning state systems like IRIS or developing communication tools that will serve you for years to come.

This is more than an entry-level role, it's a chance to build a career in public service, surrounded by people who care deeply about their work and each other.

A Workplace That Invests in You!

At the Division of Investments, we don't just support Alaska's economy, we support each other. Our team thrives in a culture built on collaboration, trust, and growth. Here, you're not just filling a role, you're stepping into a space where your ideas are welcomed, your development is prioritized, and your success is celebrated.


From day one, you'll be surrounded by motivated professionals who are passionate about their work and even more passionate about helping you thrive. Whether you're refining your technical skills, exploring new areas of interest, or preparing for your next career milestone, you'll have the tools, mentorship, and flexibility to make it happen.


We are located on the 9thFloor of the State Office Building. The 9th floor, has a fully equipped and spacious break room, that you will have full access to, as well as easy access to various restaurants and coffee shops within walking distance.

Who We're Looking For

We're looking for someone who's ready to begin, or continue their journey in public service. You don't need to have all the answers yet, but you do need curiosity, integrity, and a willingness to learn. If you're detail-oriented, dependable, and excited about contributing to something bigger than yourself, you'll fit right in.

Our ideal candidate is someone who brings:

A strong sense of responsibility. You take pride in doing things right, even when no one's watching. An eye for detail. You notice when something doesn't add up and enjoy solving small puzzles that make a big difference. A desire to grow. You're open to learning new systems, asking questions, and building your skills over time. A team-first mindset. You communicate clearly, support your coworkers, and treat everyone with dignity and respect. A commitment to service. You understand that your work helps real people, and that accuracy and professionalism matter.

Whether you're just starting out or looking to apply your skills in a meaningful way, this role offers a supportive environment, real-world experience, and a pathway to future opportunities.

Minimum Qualifications

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High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.



Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.



Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.



Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

Additional Required Information

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At time of interview applicant(s) are requested to submit:

Three (3) most recent performance evaluations or professional letters of recommendation if evaluations are not available; and Three (3) current professional references two (2) of which have had supervisory responsibility over you along with their daytime phone number, and email. Transcripts if using education to meet the minimum qualifications (unofficial transcripts are ok).

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

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WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Name: Dawn Harris

, Administrative Officer 2

Phone:

(907) 465-6371

Fax:

(907) 465-2103

Email:

dawn.harris@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes

typical

benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.



For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

Health insurance, which includes employer contributions toward medical/vision/dental + The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
- AVTEC
- Confidential
- Correctional Officers
- Marine Engineers
- Mt. Edgecumbe Teachers
- Supervisory
- Unlicensed Vessel Personnel/Inland Boatman's Union
- Exempt employees (not covered by collective bargaining)
+ The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
- General Government
- Labor, Trades and Crafts
- Public Safety Employees Association
- Masters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

Group-based insurance premiums for + Term life (employee, spouse or qualified same sex partner, and dependents)
+ Long-term and short-term disability
+ Accidental Death and Dismemberment
+ Long-term care (self and eligible family members)
+ Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program

Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options*

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

Personal leave with an accrual rate increase based on time served * Twelve (12) paid holidays a year