Job Description

Position Overview

The Office Administrator plays a key role in supporting the daily operations of the Apex family of companies. This position ensures that administrative, marketing, and transaction processes run smoothly while maintaining a professional and organized environment. The ideal candidate is detail-oriented, tech-savvy, and comfortable working in a fast-paced, client-focused industry.

Key Responsibilities

Oversee daily office operations and maintain an organized, efficient work environment. Manage office supplies, vendor relationships, and equipment maintenance. Handle incoming calls, emails, and client inquiries with professionalism and courtesy. Maintain accurate company files, property listings, and transaction records. Support agents by preparing listing agreements, purchase contracts, and disclosure forms. Track transactions and timelines, ensuring compliance with state and brokerage requirements. Upload and maintain transaction documents in brokerage systems and marketing platforms. Coordinate communication between agents, clients, title companies, and lenders. Create and post property listings on CoStar, Crexi, company website, and marketing platforms. Assist with marketing materials such as flyers, postcards, and social media posts. Coordinate photography, signage, inspections, and franchise transfers. Process commission disbursements, vendor payments, and expense reports. Assist with budgeting, bookkeeping, financial recordkeeping, and payment of invoices.. Generate weekly and monthly office performance reports as needed. Assist with onboarding new agents and maintaining licensing records. Support management with scheduling, meeting coordination, and document preparation. Assist in event planning and coordination. Ensure exceptional service standards for clients, visitors, and team members.

Qualifications

Knowledge of CoStar, Crexi and other marketing platforms, real estate contracts, and transaction processes. Strong proficiency with Microsoft Office, Google Workspace, and CRM platforms. Experience with real estate software such as DocuSign, Monday.com, RealNex, Canva, and Adobe Acrobat is a plus. Excellent communication and organizational skills. Active Real Estate licence preferred.

Key Competencies

Professional demeanor and customer-service mindset. Strong attention to detail and follow-through. Ability to manage multiple priorities under deadlines. Discretion with confidential information. Initiative and adaptability in a dynamic office environment.
Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Application Question(s):

Do you have a personal laptop? Do you have transaction coordination experience?
License/Certification:

Real Estate License (Preferred)
Ability to Commute:

South Jordan, UT 84009 (Required)
Work Location: In person