Job Description

About us Wasatch Family Therapy is a small business headquartered in Sandy, UT, with 3 other locations. We are professional, rewarding and collaborative. Our work environment includes:

• Modern office setting
• Food provided
• Regular social events
• Flexible working hours
• Company perks

The Office Administrator at our multi-location mental health clinic plays a critical role in ensuring the efficient functioning of the office environment, while also providing support in basic accounting and human resources tasks. This position involves a wide range of administrative responsibilities that contribute to the overall success of our clinic operations. Key Responsibilities: Office Administration:

• Assist in maintaining a professional, organized, and welcoming office environment.
• Manage and order office supplies, equipment, and facility needs for multiple locations.
• Handle incoming calls, emails, and inquiries, providing assistance or directing them to the appropriate staff members.
• Assist in scheduling appointments, meetings, and managing calendars for clinic staff.
• Run team meetings and director and prepare agendas
• Manage office team (receptionist and office assistant).
• Collaborate with and support the directors of all locations.
• Organize and maintain offices assignments.
• Track and coordinate celebrations for team members (birthdays, work anniversaries, gradutation).
• Oversee onboarding of new team members.

Basic Accounting:

• Assist with basic accounting tasks, such as processing invoices, expenses, and payments.
• Help maintain financial records and documentation, ensuring accuracy and compliance.
• Assist with tracking and managing petty cash, reimbursements, and financial transactions

Human Resources Support:

• Oversee HR tasks, including maintaining employee records, benefits administration, and new employee onboarding.
• Help organize and document HR-related processes and procedures.
• Support staff training initiatives and maintain training records.
• Provide payroll processing and timekeeping activities.

Facilities and Inventory Management:

• Coordinate the scheduling and maintenance of clinic facilities addressing any issues promptly.
• Monitor and manage inventory, including office supplies, ensuring efficient use and reordering as necessary.

Compliance and Record Keeping:

• Ensure compliance with relevant laws, regulations, and industry standards, including patient confidentiality and data security.
• Maintain organized records, both physical and electronic, related to patient information, financial documents, and HR records.

Qualifications:

• High school diploma or equivalent required; Bachelor\'s degree in a related field preferred.
• Proven experience in office administration, basic accounting, and/or human resources support.
• Strong organizational skills with attention to detail.
• Effective communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and familiarity with accounting software is a plus.
• Knowledge of mental health clinic operations and HIPAA regulations is advantageous.
• Ability to effectively manage a team and problem solve effectively.
• Previous experience in office management or administrative roles required.
• Proficient in using office software, such as Microsoft Office Suite and G Suite.

Time Frame:

• We are looking to hire someone to start December 2023

Job Type: Full-time Pay: $50,000.00 - $56,000.00 per year Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Work Location: In person