Job Description

Full job description

Overview

We are seeking a professional, detail-oriented Office Administrator to join our fast-growing team supporting three small, dynamic companies. This role requires a versatile individual capable of managing multiple tasks, supporting team members, and maintaining an efficient work environment. The ideal candidate will possess strong communication, organizational, and management skills, with experience in office management and administrative support across various functions.

Responsibilities

Manage calendar scheduling, appointments, and meeting arrangements to optimize team productivity. Handle front desk duties, answering multi-line phone systems, and providing excellent phone etiquette. Oversee vendor management. Maintain and update the CRM with accurate client information and job details. Manage bookkeeping tasks including invoicing, filing, and record keeping using QuickBooks. Assist with payroll processing Assist with light updating social media, posting content, or creating simple Canva graphics.

Skills

Proven experience in office administration or office management roles with strong clerical and organizational skills. Excellent communication skills, both verbal and written, with attention to detail in phone etiquette and customer service. Proficiency in QuickBooks, calendar management tools, and multi-line phone systems (preferred but not required). Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Self-motivated with a positive, growth-oriented mindset
Pay: $18.00 - $22.00 per hour

Work Location: In person