Job Description

Position Overview

We are seeking a highly organized, detail-oriented Office Administrator & Operations Coordinator to support multiple companies under shared ownership -- including Capital Rental Group and Industrial Snow Services. This individual will be responsible for bookkeeping, payroll support, purchasing, logistics coordination, and general administrative management. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment where priorities shift daily.

Key Responsibilities

Accounting & Bookkeeping:

Manage daily bookkeeping for multiple entities using QuickBooks and Excel. Reconcile accounts, process invoices, and maintain accurate financial records. Assist with payroll entry, expense tracking, and contractor payments. Support owner and CPA with quarterly and year-end reporting.
Administrative & Operational Support:

Handle purchasing, vendor coordination, and supply management across multiple states. Assist with logistics for equipment delivery, site setup, and company operations. Maintain organized digital files, receipts, and operational documents. Draft contracts, onboarding packets, and project documentation as directed.
HR & Hiring Support:

Assist with job postings, applicant screening, and onboarding new hires. Support seasonal hiring for Industrial Snow Services (operators, site leads, etc.). Coordinate employee paperwork and maintain personnel files.
Owner Support:

Provide direct assistance to the company owner on administrative tasks across multiple ventures. Track project deliverables, key deadlines, and business documentation. Maintain confidentiality and handle sensitive financial and business information.
Qualifications & Skills

3+ years of administrative, accounting, or office management experience. Proficiency in QuickBooks and Microsoft Excel (required). Excellent organizational and communication skills. Strong problem-solving and leadership abilities. Experience with logistics, purchasing, or HR processes preferred. Ability to work independently and manage multiple priorities efficiently. High attention to detail and accuracy.
Compensation & Details

Pay range depending on experience.

Full-time position

& Office-based with flexible schedule during non-peak seasons.

Reports directly to the company owner and COO.

About the Companies

Capital Rental Group (CRG) provides equipment leasing and logistics support to clients nationwide.Industrial Snow Services (ISS) delivers large-scale snow and ice management services for industrial and distribution facilities across the U.S.

Job Type: Full-time

Pay: $50,000.00 - $80,000.00 per year

Work Location: In person