Job Description

Job Overview

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong communication, organizational, and administrative skills, with experience in office management, bookkeeping, and human resources. This role offers an opportunity to contribute to a dynamic work environment, ensuring smooth administrative functions and effective team coordination.

Duties

Manage calendar scheduling and coordinate appointments for staff and executives Oversee front desk operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette Maintain accurate filing systems and manage document organization Handle vendor management, including procurement and invoice processing Support bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and payroll processing Assist with human resources functions such as onboarding, training & development, and employee recordkeeping Support budgeting activities by monitoring expenses and preparing financial reports Coordinate event planning for company meetings, seminars, or special events Supervise clerical staff and provide training to ensure efficient office procedures Manage office supplies inventory and order necessary materials to ensure operational continuity Ensure compliance with office policies and procedures while fostering a professional work environment

Qualifications

Proven experience in office administration or office management roles Strong communication skills, both verbal and written Excellent organizational skills with attention to detail Proficiency in QuickBooks, calendar management tools, and multi-line phone systems Experience with bookkeeping, payroll, budgeting, and vendor management Background in human resources or medical office management is a plus Supervising experience or team management skills preferred Ability to handle clerical tasks such as filing and front desk responsibilities efficiently Demonstrated ability to prioritize tasks effectively in a fast-paced environment Professional demeanor with strong phone etiquette and customer service skills
This position is integral to maintaining efficient office operations while supporting the growth of our organization. We welcome candidates who are motivated to contribute their expertise in administrative functions within a collaborative team setting.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

Health insurance Paid time off
Work Location: In person