Job Description

Details



Open Date

11/06/2025



Requisition Number

PRN43525B



Job Title

Office Administrators



Working Title

Office Administrator III



Career Progression Track

P00



Track Level



FLSA Code

Administrative



Patient Sensitive Job Code?

No



Standard Hours per Week

40



Full Time or Part Time?

Full Time



Shift

Day



Work Schedule Summary



8:00 AM to 5:00 PM (flexible)



VP Area

Academic Affairs



Department

00810 - Scient Comp & Imag Instit-Oper



Location

Campus



City

Salt Lake City, UT



Type of Recruitment

Internal to the University



Pay Rate Range

$36,196 to $63,000



Close Date

02/06/2026



Priority Review Date (Note - Posting may close at any time)



Job Summary

SCI Summary:

The University of Utah is a Carnegie Research I Institution and member of the Association of American Universities ( AAU ); the SCI Institute is a trans-college, research-focused partnering entity at the University of Utah consisting of faculty from 4 academic colleges along with students, and staff (185 current personnel). Our vision is to empower our students and scholars to impact society through transformative multidisciplinary computing research. Our mission is to bring together excellence spanning multiple domains to tackle problems of societal importance. We accomplish this through collaborative, translational research in computing. Our core strengths include imaging, simulation, visualization, data science, and scientific and high-performance computing.



Over more than two decades, the SCI Institute has established itself as an internationally recognized leader in visualization, scientific and biomedical computing, and image analysis applied to a broad range of challenging problems. For example, the SCI Institute is ranked by CS Rankings (http://csrankings.org) as housing the top visualization group internationally.



Alongside its research goals is a passion to educate students and staff. The SCI Institute is proud to have supported over 400 graduate students and postdoctoral fellows and nearly 100 undergraduates to achieve an education at the cutting edge of research. SCI graduates move into faculty positions with universities internationally and also become innovators with companies such as Apple, Exxon Mobil, Nvidia, Google, Intel, Boston Scientific, Orthogrid, Philips Medical, and Medtronic. Additional information about the Institute and current faculty can be found at http://www.sci.utah.edu.

Job Summary:

The University of Utah's Scientific Computing and Imaging ( SCI ) Institute is hiring an Office Administrator III .



The person in this position will play a pivotal role in the operational excellence of the SCI Institute.



Responsibilities

Position Summary:

The

Office Administrator III

provides advanced administrative and operational support to ensure efficient business operations. This role is responsible for managing payroll-related actions, coordinating with HR partners, and supporting administrative functions across teams. The ideal candidate is detail-oriented, collaborative, and proactive in supporting both staff and leadership.

Key Responsibilities:

+

Payroll Support:

Process payroll actions not related to new hires, ensuring accuracy, compliance, and timely completion.



+

HR Liaison:

Serve as the primary contact for HR Embeds, providing necessary hiring information, responding to inquiries, and maintaining accurate records of all hiring, terminations, and related personnel actions.



+

Cross-Training & Collaboration:

Partner with other Office Administrator III team members to cross-train on travel arrangements, internal onboarding procedures, and other shared administrative responsibilities.



+

Event Coordination:

Support the Administration Team with logistics, planning, and execution of internal events and activities.

Other duties may include:

+ Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.



+ Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.



+ Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.



+ Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.



+ Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.



+ May be responsible for managing office budget and contract/price negotiations with vendors.



+ May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various "back office" functions.



+ Considered highly skilled and proficient in discipline.



+ Conduct complex, important work under minimal supervision and with wide latitude for independent judgment.



Minimum Qualifications

Qualifications:

Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience). Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Position Summary:

The

Office Administrator III

provides advanced administrative and operational support to ensure efficient business operations. This role is responsible for managing payroll-related actions, coordinating with HR partners, and supporting administrative functions across teams. The ideal candidate is detail-oriented, collaborative, and proactive in supporting both staff and leadership.

Comments:

Work Environment and Level of Frequency typically required

Nearly Continuously:

Office environment.



Physical Requirements and Level of Frequency that may be required

Nearly Continuously:

Sitting, hearing, listening, talking.

Often:

Repetitive hand motion (such as typing), walking.

Seldom:

Bending, reaching overhead



Preferences



+ Strong organizational and communication skills.



+ Experience with payroll or HR administrative processes preferred.



+ Ability to manage multiple priorities and maintain confidentiality.



+ Proficiency in Microsoft Office Suite and other administrative tools

Problem Solving:

This position provides coordination and decision making for all activities of a specified program. Problems arising from coordination amongst stakeholders will be addressed by the incumbent who will refer to the manager and established committees for guidance.

Comments:

Work Environment and Level of Frequency typically required

Nearly Continuously:

Office environment.



Physical Requirements and Level of Frequency that may be required

Nearly Continuously:

Sitting, hearing, listening, talking.

Often:

Repetitive hand motion (such as typing), walking.

Seldom:

Bending, reaching overhead



Type

Benefited Staff



Special Instructions Summary



Additional Information



The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.



Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.



The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.



To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:



Director/ Title IX Coordinator



Office of Equal Opportunity and Affirmative Action ( OEO /AA)



383 University Street, Level 1 OEO Suite



Salt Lake City, UT 84112



801-581-8365



oeo@utah.edu



Online reports may be submitted at

oeo.utah.edu

For more information:

https://www.utah.edu/nondiscrimination/

To inquire about this posting, email:

employment@utah.edu



or call 801-581-2300.



The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.



This position may require the successful completion of a criminal background check and/or drug screen.



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.