Job Description

Office Administrator: Run the Ops, Fuel the Growth

Battlefield Decks & Patios | Gainesville, VA (Hybrid)

We're not your average construction company--and this is not your average admin role.

At Battlefield Decks & Patios, we're building more than outdoor spaces. We're building a dominant force in the outdoor living industry. To keep that momentum, we need an

Office Administrator who runs operations like a well-oiled machine, is flexible,

and executes fast on leadership initiatives.

This is a

high-impact, leadership-level role

for someone who thrives on ownership, structure, and moving ideas into action.

What Winning Looks Like in This Role

You are the

nerve center of the business

, connecting sales, production, accounting, HR, and leadership so nothing falls through the cracks--and when something does, you're already fixing it.

1. Own the Admin & HR Engine

Run invoicing, billing, expense tracking, and document management with precision Ensure no bill, payment, or agreement ever goes missing Maintain an impeccably organized Google Drive and internal records Handle

HR administrative tasks

, including: Employee onboarding (paperwork, system access, checklists, coordination) Employee offboarding (access removal, documentation, handoffs) Act quickly when issues arise--sometimes that means

picking up the phone immediately

, not waiting on emails

2. Be the Ops Glue

Track warranties, job registrations, subcontractor estimates, and payment status Proactively follow up on late payments before they become problems Monitor shared inboxes and internal communications daily Prepare and maintain weekly operational reports Communicate continuously with production, sales, marketing, and leadership to ensure alignment

3. Execute Leadership & Growth Initiatives

Support the CEO with

any operational, analytical, or growth-focused initiatives

Turn ideas into execution--whether that's: Building new tracking systems Creating dashboards or reports Analyzing performance, revenue, or process data Use

Excel and Google Sheets

to: Analyze trends Build scalable reporting Support data-driven decision-making Adapt quickly to changing priorities in a fast-growth environment

4. Manage Compliance, Reporting & Communication

Maintain COIs, business licenses, vehicle registrations, and year-end documentation Send marketing collateral to counties and referral checks to clients on schedule Compile and deliver

monthly KPI reports

with clarity and accuracy Serve as a reliable internal and external point of contact when quick decisions or responses are needed

Who You Are

You're not just organized--you're

militantly detail-oriented

. You thrive on structure, accountability, and follow-through.

? Google Drive, Microsoft Office, Excel, and Google Sheets are second nature
? You can

build, document, and enforce systems that scale

? You're highly capable with data analysis, reporting, and dashboards
? You're responsive, decisive, and comfortable with urgency
? You communicate clearly across all departments
? You're confident supporting leadership and executing CEO-level initiatives

What You Get

A

key leadership role

in a rapidly growing company Direct collaboration with the CEO and department heads Competitive salary based on experience

+ bonus potential

Full ownership of your operational domain Authority to shape systems, reporting, and workflows that scale A team with high standards, strong momentum, and

zero tolerance for mediocrity

Ready to Lead the Charge?

If you want a slow, predictable desk job, this isn't it.

But if you want a

mission-critical role

where HR, operations, data, and leadership execution intersect--and where your work directly fuels company growth--we want to hear from you.

Let's build something great together.

Job Details

Job Type:

Full-time

Schedule:

Monday-Friday, Day Shift (No weekends)

Location:

Hybrid remote in Gainesville, VA 20155

Requirements

Excel and/or Google Sheets:

2+ years (Required)

Experience with administrative, HR, or operations support Ability to commute to Gainesville, VA 20155

Benefits

Paid time off
Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

Paid time off
Experience:

Microsoft excel and/or google sheets: 2 years (Required)
Ability to Commute:

Gainesville, VA 20155 (Required)
Work Location: Hybrid remote in Gainesville, VA 20155