Job Description

Job Overview

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors alike. As the first point of contact, you will manage a variety of administrative tasks, coordinate office functions, and foster a welcoming atmosphere. Your proactive attitude and excellent organizational skills will help keep our office running efficiently and effectively. This paid position offers an exciting opportunity for someone eager to develop their administrative expertise in a fast-paced, supportive setting.

Duties

Greet visitors and manage front desk responsibilities with professionalism and warmth Answer multi-line phone systems promptly and courteously, directing calls to appropriate personnel Maintain accurate data entry, filing systems, and document management using Microsoft Office, Google Workspace, and other office software Manage calendar schedules, appointments, and meeting arrangements for staff and executives Perform clerical tasks such as proofreading documents, preparing reports, and organizing correspondence Handle bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking Support customer service efforts by addressing inquiries via phone or email with excellent phone etiquette and support skills Assist with office management duties including supply inventory, maintenance requests, and vendor communications Coordinate internal communications and ensure timely dissemination of information across departments Support personal assistant responsibilities as needed, including travel arrangements or special project assistance Maintain cleanliness and organization of the reception area, conference rooms, and common spaces

Requirements

Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy Experience with QuickBooks or bookkeeping is preferred but not mandatory Excellent phone etiquette with the ability to manage multi-line phone systems efficiently Bilingual abilities are a plus to serve diverse client needs effectively Strong typing skills with attention to detail for proofreading and data entry tasks Knowledge of office management procedures including filing systems, calendar management, and document handling Ability to prioritize tasks effectively with excellent time management skills Demonstrated customer service skills with a friendly demeanor and professional attitude
Join us as an Office Administrative Assistant where your energy meets opportunity! Bring your organizational prowess, communication skills, and enthusiasm to support our vibrant team. We value proactive individuals who thrive in busy environments and are eager to grow their administrative expertise. This paid role is perfect for someone looking to make a meaningful impact while developing essential skills for future career advancement.

Job Type: Full-time

Pay: $16.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

Employee discount Paid time off
Work Location: In person