Job Description

Position:

El Dorado Office Assistant

Hours:

Monday-Friday, 8:00 a.m.-5:00 p.m.

We are a small, busy law office looking for a dependable and organized assistant who enjoys helping people and keeping the office running smoothly. This is a hands-on role supporting our attorneys with day-to-day office needs.

Job Duties

Office Support

Answer phones, take messages, manage client calls, and set up new client files Perform conflict checks and assist with other attorney-directed tasks Confidently handle phone system functions (answering, transferring, etc.) Maintain awareness of which attorney handles which types of matters Prepare and turn over conference rooms as needed Notarize or witness documents (firm provides and sponsors notary bond) Calendar for attorneys and assist with conference room scheduling Make copies, prepare binders and packets, and assist with special projects

Filing & E-Filing

Scan and upload documents to digital client files Perform court e-filing for attorneys or assistants as requested Set up new case files following firm protocols

Courier Tasks

Deliver documents, files, or messages as needed (mileage reimbursed)

Supplies & Office Organization

Maintain workroom organization and inventory Coordinate supply and kitchen needs with the Wichita office Keep beverages stocked and make coffee during office hours

Billing Support

Assist with preparing mailed invoices and other physical billing tasks Enter time in Tabs3 (training provided) Take payments through appropriate software in accordance with firm policy Run deposits and mail as needed
We value energetic individuals who are eager to contribute their organizational talents while supporting our team's success. This paid position offers an engaging work environment where your skills will be recognized and your growth supported. Pay range for this position will be relative to experience.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Professional development assistance
Work Location: In person