Job Description

Who We Are

Redwood Communities, Inc. ("Redwood Communities"), an affiliate of Redwood Housing, is a multifamily property management organization that manages affordable housing communities throughout the country. To date, Redwood Communities has assembled a best-in-class team that currently manages a growing portfolio of properties and has built strong working relationships with government agencies and leading non-profit organizations to raise the standard of living for our communities.

Benefits

Exceptional medical benefits: We cover more than 90% of medical premiums, and employees have the option of a 100% employer-paid HSA medical plan. 100% company paid dental and vision benefits for employee coverage. Healthcare and dependent care flexible spending accounts. Company paid life insurance, AD&D Best-in-class voluntary insurance benefits. Pre-tax and Roth 401(k) programs with a company match equal to 100% of the first 6% contributed by the employee. Employee assistance program (EAP) with 24/7 counseling services. 3 weeks of paid time off each year. 12 paid holidays each year & 1 floating holiday.

About the Position

The NSPIRE and Project Manager will provide strategic plans, analyzing inspection data, and guiding teams on regulatory risks and best practices. The position directs major maintenance, repair, and capital improvement projects, exercising independent judgment in project planning, vendor selection, budgeting, and resource allocation. Responsibilities also include managing procurement activities and contract administration, ensuring accurate documentation, timely payments, and adherence to company policies. The role provides cross-functional leadership, supporting operational planning and performance management while developing procedures and tools that enhance departmental efficiency. Additionally, this position manages utility and operational data, supports sustainability and cost-analysis initiatives, and delivers executive level reporting with insights that inform organizational decision-making and drive continuous improvement.

Position Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

Strategic NSPIRE Compliance Leadership

Lead the planning and execution of NSPIRE readiness initiatives across all properties, making key decisions on prioritization, resource allocation, and corrective action strategies. Analyze inspection reports and data to identify systemic issues and implement process improvements that enhance compliance outcomes. Advise property teams and leadership on regulatory compliance risks, solutions, and operational best practices.

Project & Facilities Oversight

Direct and oversee major maintenance, repair, and capital improvement projects, exercising discretion in project planning, vendor selection, and budget management. Monitor progress and performance, making independent decisions to reallocate resources or adjust timelines to meet organizational objectives. Serve as the primary point of accountability for project outcomes and operational efficiency.

Procurement & Contract Administration

Prepare purchase orders, track invoices, and assist with vendor setup in accordance with company policies. Maintain contract records, monitor expiration dates, and ensure insurance certificates and W-9s are current. Collaborate with accounting and procurement teams to ensure timely payment processing and documentation accuracy.

Team Coordination & Leadership

Lead cross-functional teams in executing projects and compliance initiatives, providing guidance, support, and performance feedback. Serve as a key advisor to senior leadership on operational planning, resource allocation, and NSPIRE readiness priorities. Develop standard operating procedures, reporting templates, and strategic tools to optimize departmental efficiency.

Utilities & Operational Data Management

Track and maintain utility account information, billing status, and provider details for assigned properties. Support data collection for energy management, sustainability tracking, and cost analysis.

Data Analysis & Reporting

Analyze operational data, utility usage, and project performance metrics to provide actionable insights for senior leadership. Prepare and present executive-level reports, summarizing trends, risks, and recommendations for continuous improvement.

Qualifications

:

5+ years of administrative or project coordination experience, preferably in property management, construction, or facilities operations. Demonstrated ability to exercise independent judgment and make strategic operational decisions. Strong knowledge of HUD and NSPIRE processes, or prior experience supporting regulatory compliance programs. Exceptional organizational and documentation skills with strong attention to detail. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams) and project tracking software. Excellent communication, leadership, and stakeholder management skills. Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment. Experience with vendor management, contract administration, and utility tracking is highly preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, see, talk and hear. The employee is occasionally required to stand; walk; use hands and fingers; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

:

Occasional travel to properties within the assigned region. Occasional evening and weekend work for inspections, emergencies, or project oversight. Valid driver's license and insurance. Ability to work inside and outside in various weather conditions.

Attendance:

Position requires flexibility to work any hours necessary to complete the job. Work schedules and location assignments are subject to change.