Job Description

Description

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Job Purpose and Objectives:

Responsible for leading the planning, design, procurement and delivery of municipal capital and operational projects from concept to completion for Arkansas City.

Supervisory/Management Responsibilities:

Supervision Received:

Works under the general guidance and direction of City Manager

Supervision Exercised:

Provides project leadership to interdepartmental teams, consultants and contractors

Commitment to Mission and Organization Values

It is each employee's commitment to uphold these core values while representing the City of Arkansas City in carrying out municipal duties as public servants. These values should form the basis for interactions with the general public, with other agencies and with each other.

Mission

The City of Arkansas City strives to provide a high quality of life for its citizens by furnishing a variety of efficient services in a professional, courteous manner.

Statement of Organizational Values

We value

Professional Ethics

, which includes:

Honesty Compassion Fairness Confidentiality Reliability Stewardship of resources Respectfulness Non-discriminatory behavior Professionalism & personal courtesy

We value

Commitment to Citizens through Customer Service

, which includes:

Courteous interaction with the public Pride & ownership Programs that address citizen needs A sense of urgency and responsiveness A service-oriented approach to patrons Listening as well as hearing

We value

Commitment to Excellence

, which includes:

An ability to see the big picture A sense of pride A commitment to employee knowledge Employee professionalism Accountability Teamwork Protection of health, safety & public welfare A willingness to embrace change A commitment to organizational goals Clear communication

Job Competencies: Essential Functions

include the following. Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Schedule and shift assignments and work location may be changed at any time, as required by business necessity.

Selects, supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines, and completes employee performance appraisals Chairs and coordinates the City's CIP Committee, facilitating interdepartmental collaboration to identify, evaluate and prioritize capital projects Leads development of the multi-year Capital Improvement Plan, ensuring accurate cost estimates, justifications and funding strategies Prepares and presents CIP updates and recommendations to the City Manager and City Commission for approval and adoption Ensures integration of CIP projects with the City's annual budget, grants and long-term financial planning Maintains accurate project data in the City's CIP database and updates project tracking dashboards for transparency and accountability Delivers assigned capital projects using recognized PM methodologies including PMI, CMAA, or equivalent Develops scopes, budgets, schedules, risk registers, QA/QC plans, and change management strategies Manages all phases of project execution including design, permitting, procurement, construction, commissioning, and close-out Tracks and reports performance using Key Performance Indicators (KPIs) such as CPI, SPI, contingency utilization and milestone completion Prepares RFQs, RFPs, and bid packages and participates in consultant and contractor selection and negotiation Administers contracts for professional services and construction including submittal review, pay applications, RFIs, change orders, claims avoidance and warranty close-out Oversees and maintains City-owned property lease agreements, ensuring compliance with lease provisions, documentation standards and payment schedules Manages the City's Enterprise fleet management contract and WEX fuel card program, ensuring vehicle lifecycle efficiency, cost control, proper utilization and adherence to maintenance and fuel accountability standards Collaborates with Public Services, Environmental Services, Finance, Legal, Planning and other departments to advance project delivery Serves as the City's point of contact to KDOT District 5 and for all KDOT permit approvals Coordinates with consultants, contractors, utilities and regulatory agencies to resolve field conflicts and ensures compliance with local, state and federal standards Prepares and delivers project briefings and reports for the City Manager, CIP Committee and City Commission Assists in developing and tracking project budgets within the City's Capital Improvement Program Works with Finance and the City Manager's Office to ensure fiscal accountability, proper coding and compliance with funding requirements Seeks, applies for and administers grant-funded projects ensuring compliance, reimbursement and timely reporting Oversees specialized programs such as bridge inspections, stormwater management, fleet and asset management and Title VI compliance Maintains comprehensive project documentation including environmental clearances, ROW, bonding, permits and billing records Plans and facilitates public meetings, briefings and outreach to maintain transparency and build community trust Coordinates with the Communications Office on public notices, press releases and responses to citizen inquiries Captures lessons learned and improves internal PM templates, procedures and tools Mentors staff, fosters collaboration and promotes a culture of safety, accountability, sustainability and innovation Enforces and maintains compliance with all federal, state and local laws and ordinances Complies with all organizational and departmental policies and procedures Operates all job-related equipment, machinery, tools and other aids as required or needed Protects and maintains any confidential information you have access to, whether oral, written, or electronic Consistent attention and commitment to safety Meaningful and sustained commitment to work well with others by treating everyone with dignity, respect, consideration and civility on a regular and consistent basis Attending work on a regular and consistent basis Performs other duties as assigned or deemed necessary

Position Requirements and Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Requirements:

High school diploma or other equivalent Bachelor's Degree in Public Administration, Construction Management, Project Management, Business Administration, Planning or a related field Three years of experience managing public infrastructure, construction or capital projects

Certifications / Licenses:

Valid Driver's License with safe driving record PMP, CCM or PE (Kansas) Certifications preferred Ability to obtain KDOT LPA Right-Of-Way and KDOT Pre-Project Certifications within one year of hire

Skills/Knowledge/Abilities:

Knowledge of principles and practices of public-sector project and construction management Ability to analyze data, make informed decisions and manage competing priorities under tight deadlines Familiar with environmental regulations, ROW and utility coordination and KDOT/FHWA procedures Skilled in project management software and financial tracking dashboards Working knowledge of municipal budgeting, CIP planning and multi-year financial forecasting Understanding of contracting, cost estimating, scheduling, risk management and value engineering Excellent time management skills and ability to multi-task and prioritize work Ability to fulfill all duties with minimal supervision and to work independently Assess situations rapidly and make logical decisions in a timely manner Analyze facts and exercise sound judgment Ability to effectively manage projects and multiple priorities simultaneously Strong written and verbal communication skills Problem solving and critical thinking skills Strong math, spelling, computer, and calculator abilities Ability to communicate in a professional, calm and courteous manner with the general public and employees Attention to detail

Work Environment and Physical Demands:

The work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Must meet Level 2 in Department of Labor's Dictionary of Titles - Light Work exerting up to 20 pounds of force occasionally, an/or up to 10 pounds of force frequently. Required walking or standing to a significant degree; or requires sitting most of the time but entails pushing and/or pulling of arm or leg controls. Involves walking, sitting, standing, climbing, stooping, crawling, kneeling, and stretching as required. May also require long periods of looking overhead.