Job Description

Motor Shop Operations Coordinator

The Motor Shop Operations Coordinator supports the motor shop by managing workflow and providing essential administrative assistance. This role is key to maintaining a positive, welcoming, and productive environment while interacting with team members across all levels of Hi-Speed, as well as customers and clients.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Provide administrative support to ensure smooth day-to-day operations of the motor shop. Answer phone calls, schedule meetings, and assist visitors. Perform administrative tasks including filing, data entry, copying, and scanning. Maintain professional and courteous communication by phone, email, and mail. Support the team with documentation needs and coordinating field equipment requests. Maintain office equipment by performing preventive maintenance, arranging repairs, managing inventory, and evaluating new equipment and tools. Respond to information requests and provide accurate, timely assistance. Assist the manager with purchasing, scheduling, customer correspondence, and other departmental needs. Prepare reports, develop presentations, and conduct research as needed. Coordinate materials, technology, and catering for departmental events and training sessions. Use various company systems (CRM, ERP, scheduling software, timekeeping software, etc.) to support operations, sales, and accounting tasks. Manage supply inventory, anticipate needs, and place or expedite supply orders. Contribute to overall team success by completing related tasks as required.

COMPETENCIES

Highly self-motivated, organized, and detail-oriented Strong time management and multitasking abilities Advanced proficiency with Microsoft Office (Excel, Word, Outlook) Excellent written and verbal communication skills Proactive mindset with a focus on creating positive experiences for others

WORK ENVIRONMENT

This role operates in an office environment.

PHYSICAL DEMANDS

The physical demands listed below are representative of those necessary to perform the essential functions of this role:

Extended periods of sitting and computer use Ability to lift up to 15 pounds Ability to use office stairs

POSITION TYPE/EXPECTED HOURS OF WORK

Full-time position, Monday through Friday, 7:30 AM-4:30 PM.

REQUIRED EDUCATION AND EXPERIENCE

High school diploma or equivalent; some college preferred Previous administrative experience, including creating reports with pivot tables Prior office experience required Industry experience preferred

OTHER DUTIES

This job description is not all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person