Job Description

Medical Education Program Coordinator
Posting Number req24283
Department Medicine
Department Website Link https://medicine.arizona.edu/deptmedicine
Location University of Arizona Health Sciences
Address 1501 N. Campbell Avenue, Tucson, AZ 85724 USA
Position Highlights
The Medical Education Program Coordinator (Health and Medical Education Program Professional III) is essential to the Department of Medicine's educational mission, providing comprehensive administrative leadership for the Nephrology Fellowship Program. The coordinator manages daily operations, scheduling, communications, and ensures compliance with ACGME, institutional, and federal policies. Serving as a key liaison to the Vice Chair of Education, faculty, and trainees, this role requires advanced knowledge of visa sponsorship, remediation, and recruitment processes. The Medical Education Program Coordinator also supports cross-program collaboration and acts as a resource and mentor to other coordinators across the department. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .
Duties & Responsibilities
Fellowship Program Coordination:

• Independently oversee and manage the strategic operations of the ACGME-accredited Nephrology Fellowship Program, ensuring seamless execution of recruitment, onboarding, compliance, scheduling, and data integrity.
• Serve as the primary administrative strategist and liaison, working cross-functionally with fellows, faculty, GME leadership, hospital departments, and accrediting bodies (ACGME, ABIM) to ensure alignment with evolving institutional and national standards.
• Develop and refine policy frameworks, procedure manuals, and program documentation that support long-term program success, accreditation readiness, and process efficiency.
• Lead coordination of the Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) meetings, ensuring timely execution of agendas, decision tracking, and regulatory documentation.
• Independently manage financial operations related to fellow travel and educational funds, ensuring compliant processing of reimbursements and purchases per university guidelines.
• Support budget planning and ongoing fiscal analysis in partnership with the Division Administrator to ensure sustainable program funding and financial accountability.
• Manage rotation, call, and conference schedules, and coordinate educational sessions and conferences by overseeing speaker communication, logistics, and attendance tracking.

Educational Leadership Administrative Support:

• Provide high-level administrative leadership and operational support to the Vice Chair of Education, Clerkship Director, and Nephrology Program Director, managing complex and dynamic calendars, drafting formal communications, and preparing institutional reports.
• Guide and execute the strategic scheduling and implementation of department-wide educational meetings, including orientations and workshops, and managing clerkship midpoint meetings and milestones, ensuring alignment with academic and institutional goals.
• Oversee the organization and security of confidential educational records, supporting data integrity and compliance with FERPA and institutional policies.

Medical Education and Program Support:

• Maintain centralized repositories (e.g., SharePoint/OneDrive) for departmental education programs, driving accessibility, consistency, and knowledge sharing.
• Working with the Medical Education Program Lead, provide interim leadership and support for fellowship and residency program operations during staff transitions, ensuring continuity of service and compliance during critical periods.
• Serve as a subject matter expert and working with the Medical Education Program Lead, provide mentorship to other residency and fellowship coordinators across the Department of Medicine, sharing best practices, addressing complex coordination challenges, and fostering a culture of continuous improvement.

Stakeholder Engagement and Coordination for the Vice Chair of Education Office:

• Act as the central liaison for all education initiatives under the Vice Chair of Education, proactively facilitating stakeholder engagement and aligning communications across institutional offices, faculty, fellows, and students.
• Prepare and manage high-level meeting materials, synthesize outcomes into actionable follow-ups, and build strong, sustainable relationships that support program and institutional goals.
• Influence decision-making processes by synthesizing program data, operational insights, and stakeholder feedback to inform continuous improvement efforts across educational programs

Knowledge, Skills, and Abilities:

• Strong computer skills (Microsoft Office, Excel, Outlook; experience with ERAS, New Innovations, MedHub, or similar systems).
• Exceptional organizational, time management, and problem-solving skills
• Ability to manage multiple complex projects with accuracy and attention to detail.
• Collaborative, with strong interpersonal and communication skills (verbal and written).Ability to maintain confidentiality and interact professionally with faculty, trainees, and institutional partners, and handle sensitive personnel issues.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of five (5) years of relevant work experience is required.

Preferred Qualifications

• Prior experience as a Residency or Fellowship Coordinator or in an ACGME-accredited training program.
• Experience with J-1 Visas, remediation processes, and exceptionally qualified applicants.
• Familiarity with ACGME, ABIM, and institutional GME policies.
• Experience supervising and/or mentoring other coordinators.

FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Academic Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $59,404 - $74,254
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 8
Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our and our .
Career Stream and Level PC3
Job Family Med Education Prgm
Job Function Academic Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date
Expected End Date
Contact Information for Candidates Heather Hendrych | hhendrych@arizona.edu
Open Date 10/24/2025
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
If invited for an interview, please provide three professional references.
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

Skills Required