The Mayor's Executive Assistant provides administrative support to the Mayor and executes the Mayor's social media strategy. Schedules meetings and manages the Mayor's calendar; manages and responds to email; prepares briefing materials, manages information flow, and facilitates communication between the Mayor's Office and key stakeholders. Coordinates projects and tasks as directed by the Mayor or Chief of Staff. Attends meetings and events in the mayor's stead as required. This role requires discretion, a positive demeanor, and a high level of confidentiality and professionalism.
Performs administrative duties for the Mayor's office
Maintains the Mayor's daily calendar, schedules appointments, and ensures the Mayor is fully prepared with appropriate briefing materials for all meetings, events, and engagements.
Monitors the Mayor's email inbox, triages communications, and ensures timely responses.
Responds to requests for information on behalf of the Mayor when appropriate.
Supports mayor-led committees and groups by preparing agendas, coordinating meeting materials, taking minutes, and tracking action items or assignments.
Drafts and prepares official correspondence, including letters, responses, and documents, ensuring alignment with the Mayor's tone and messaging.
Manages and drafts thank-you notes, congratulatory messages, condolences, and other official correspondence to maintain positive relationships with stakeholders.
Answers and screens incoming calls, directs inquiries appropriately, and takes detailed messages.
Plans and coordinates travel itineraries, including accommodations, transportation, and meeting logistics.
Maintains the Mayor's official files in compliance with record retention laws and policies, ensuring proper archiving as required by retention schedules.
Handles sensitive information with the utmost discretion and always maintains confidentiality.
Other duties as assigned.
Social Media Coordination
Executes the social media strategy for the Mayor's Office.
Draws on digital communication, public relations, and marketing background to communicate, connect, and engage with various audiences using social media.
Manages the Mayor's social profiles on Facebook, You Tube, Instagram, etc.
Coordinates and executes the daily social media activity for the Mayor, including content creation, managing comments and messages, and engaging with audiences as appropriate for the platform.
Works directly with the Mayor and key stakeholders to understand mayor priorities and messaging. Works with the Communications Division to ensure messaging is aligned with city strategic direction and citywide messaging.
Uses digital communication skills to capture content through video and photography to be used on social media platforms. Attends events and produces live social media content.
Identifies opportunities for social media content, audience, and platform growth and provides recommendations to the Mayor.
Performs other duties as assigned.
Bachelor's Degree in Communications, Marketing, Public Relations, or related field and two years of experience in social media management or closely related field and or equivalent combination of education and/or experience.
Professional demeanor and appearance a must.
Knowledge and understanding of social media platforms and their participants, including Facebook, X, Instagram, YouTube, LinkedIn, etc.
Experience writing content for social platforms and an understanding of how the platforms are unique from each other.
Knowledge and understanding of building and engaging audiences through social media platforms to encourage both digital and in-person civic engagement.
Constituent or customer service experience.
Must be a problem solver with a can-do attitude.
Thoughtful communicator with a proven ability to ensure the proper tone is adhered to in various communications.
Ability to demonstrate exceptional interpersonal skills.
Positive energy with a get it done and get it done right attitude.
Composed and professional in stressful situations, ranging from interpersonal conflict to emergency situations.
Displays an attitude of cooperation and can work harmoniously with all levels of city employees, government officials, and community members.
Strong skills using Microsoft Word, PowerPoint, and Excel.
Strong skills using Google Workspace including email, calendar, contacts, Drive.
Ability to maintain confidential and sensitive information.
Ability to communicate effectively and professionally with coworkers, residents, and businesses both verbally and in writing.
Ability to work effectively, independently, and as part of a team.
Ability to follow oral and written instructions .
Ability to organize daily activities of self and others .
Strong desire to learn and be a problem solver.
Commitment to act with highest level of confidentiality, honesty, and integrity at all times.
General clerical skills to be measured through valid testing methods or through verifiable work experience.
The physical demands and work environment characteristics described here are representative of those that must be met or will be encountered by an employee while successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description is subject to change by the employer as the needs of the employer and requirements of the job change.