Johnson & Johnson Family of Companies Title: Senior Administrative Assistant Location: Titusville, PA Duration: 2 years Benefits on offer for this contract position: Health Insurance, Life insurance, 401K and Voluntary Benefits Please note that this is a contract role providing services to the Johnson & Johnson Family of Companies through external staffing partners of Kelly OCG. If you are selected for this role, you will be employed by a contract staffing supplier and will not be a member of the Johnson & Johnson Family of Companies. Candidates offered employment must show proof of COVID-19 vaccination or secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families, and the communities in which we live and work. Summary: Company is recruiting for a Senior Administrative Assistant to two Vice Presidents. This position is in Titusville, New Jersey, 3 days per week in the office minimum; can work from home the other two days. The Senior Administrative Assistant is responsible for providing comprehensive administrative support primarily to two Vice-Presidents on the Company and will also offer general support to the greater Supply Chain team located in Titusville. They will act as the point person and go-to for questions regarding office-related matters such as catering, shipping, arranging A/V support, conference room reservations and supplies. Responsibilities:
Performing project coordination duties and administrative support for two VPs in Supply Chain
Manage calendars for two VPs; sending out invitations through Outlook and working with other assistants to find mutually convenient times for meetings
Booking domestic and international travel using Concur
Processing expense reports using Concur
Maintaining files and assigned projects as needed
Communicating effectively and articulately with all levels of the organization
Handling confidential documents and material as needed
Assisting in the preparation for meetings; ordering catering, setting up Zoom calls and arranging A/V
Partnering with teams on Purchase Orders and eMarketplace orders as needed
Achieving results in the absence of day-to-day guidance
Qualifications:
A minimum of a high school diploma is required, Associates degree is preferred
A minimum five (5) years high-level assistant/office management experience ideally in a fast-paced environment is preferred
Strong organization skills are required
Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks
Ability to manage multiple, sometimes conflicting priorities in a fast-paced and demanding environment
Ability to prioritize and execute tasks with minimal direction or supervision is required
Highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint is required
Experience with systems like eMarketplace, Concur, Workday is preferred
Excellent listening, analytical, facilitation and organizational skills is preferred
Strong collaboration, influencing and relationship development skills is preferred
Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile and rapidly changing environment is preferred
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