Job Description

Purpose of Your Job Position The primary purpose of your job position is to plan, organize, develop, and direct the overall operation of the Maintenance Department in accordance with current federal, state and local standards, guidelines, and regulations governing our facility, and as may be directed by the Administrator, to assure that our facility is maintained in a safe and comfortable manner. Delegation of Authority As Director of Maintenance, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. Job Functions Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position. Administrative Functions

• Plan, develop, organize, implement, evaluate, and direct the Maintenance Department, its programs and activities.
• Develop and maintain written maintenance policies and procedures.
• Develop and maintain written job descriptions for each level of maintenance personnel in accordance with pertinent laws and regulations.
• Assist the maintenance staff in the development and use of departmental policies, procedures, equipment, supplies, etc.
• Review the department\xe2\x80\x99s policies, procedure manuals, job descriptions, etc., at least annually for revisions and make recommendations to the Administrator.
• Interpret the department\xe2\x80\x99s policies and procedures to employees, residents, visitors, government agencies, etc.
• Assume the administrative authority, responsibility, and accountability of directing the Maintenance Department.
• Coordinate maintenance services and activities with other related departments i.e., Dietary, Nursing, Activities, etc..
• Make written oral reports/recommendations to the Administrator as necessary/required concerning the operation of the Maintenance Department.
• Assist in establishing a preventive maintenance program.
• Submit accident/incident reports to the business office within twenty-four hours after their occurrence.
• Assist the Infection Control Coordinator in identifying, evaluating, and classifying routine and job related maintenance functions to ensure that tasks involving the potential exposure to blood/body fluids are properly identified and recorded.
• Inspect storage rooms, workrooms, utility/janitorial closets, etc., for upkeep and supply control.
• Participate in facility surveys inspections made by authorized government agencies as necessary or as may be directed.
• Review and develop a plan of correction for maintenance deficiencies noted during survey inspections and provide a written copy of such to the Administrator.
• Keep abreast of economic conditions/situations and recommend to the Administrator adjustments in maintenance services that assure the continued ability to provide a clean, safe and comfortable environment.
• Perform administrative duties such as completing necessary forms, reports, evaluations, studies, etc., to assure control of equipment and supplies.
• Ensure that services performed by outside vendors are properly completed/supervised in accordance with contracts/work orders.
• Delegate a responsible staff member to act in your behalf when you are absent from the facility.
• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.
• Agree not to disclose resident\xe2\x80\x99s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Report any known or suspected unauthorized attempt to access facility\xe2\x80\x99s information system.

Committee Functions

• Serve on various committees of the facility i.e., Infection Control, Safety, QA, etc. and provide written/oral reports of maintenance services and activities as required by the committee\xe2\x80\x99s guidelines or direction.
• Evaluate and implement recommendations from established committees i.e., Infection Control, Safety, QA, etc..
• Meet with maintenance personnel, on a regularly scheduled basis, and solicit advice from inter-department supervisors concerning the operation of the maintenance department, assist in identifying and correcting problem areas, and/or the improvement of services.
• Attend department head meetings, etc., as scheduled or as may be called.
• Schedule and announce departmental meeting times, dates, places, etc.

Personnel Functions

• Determine departmental staffing requirements necessary to meet the maintenance department\xe2\x80\x99s needs.
• Recommend to the Administrator and/or HR Director the number and level of maintenance personnel to be employed.
• Assist in the recruitment, interviewing, and selection of maintenance personnel.
• Ensure that appropriate identification documents are presented prior to employment and that such records are maintained in the employee\xe2\x80\x99s personnel record.
• Assign a sufficient number of maintenance personnel for each tour of duty.
• Schedule department work hours including vacation and holiday schedules, personnel, work assignments, etc., to expedite work.
• Monitor absenteeism to ensure that an adequate number of housekeeping personnel are on duty at all times.
• Delegate administrative authority, responsibility, and accountability to other maintenance personnel as deemed necessary to perform their assigned duties.
• Assist in standardizing the methods in which maintenance tasks will be performed.
• Review and check competence of maintenance personnel and make necessary adjustments/corrections as required or that may become necessary.
• Counsel/discipline maintenance personnel as requested or as necessary.
• Ensure that departmental disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.
• Terminate employment of personnel when necessary, documenting and coordinating such actions with the HR Director and/or Administrator.
• Review complaints and grievances made or filed by department personnel.
• Provide complaint/grievance reports to the Administrator as required or as may be necessary.
• Conduct departmental performance evaluations in accordance with the facility\xe2\x80\x99s policies and procedures.
• Maintain a productive working relationship with other department supervisors and coordinate maintenance services to assure that services can be performed without interruption.
• Make daily rounds to assure that maintenance personnel are performing required duties and to assure that appropriate maintenance procedures are being rendered to meet the needs of the facility.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis as well as a calm environment throughout the facility.
• Report known or suspected incidents of fraud to the Administrator.
• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.

Staff Development

• Develop and participate in the planning, conducting, scheduling, etc., of in-service training classes, on-the-job training and orientation programs for maintenance personnel.
• Assume the responsibility for maintaining your professional competence through participation in programs of continuing education i.e., seminars, training programs, etc..
• Ensure that all maintenance personnel attend and participate in annual facility in-service training programs as scheduled e.g., OSHA, TB, HIPAA, Abuse Prevention, Safety, etc..

Safety and Sanitation

• Supervise safety and fire protection and prevention programs by inspecting work areas and equipment at least weekly.
• Ensure that maintenance personnel follow established safety regulations in the use of equipment and supplies at all times.
• Ensure that all personnel wear and/or use safety equipment and supplies e.g., back brace, mechanical lifts, etc. when lifting or moving heavy objects.
• Ensure that supplies, equipment, etc., are maintained to provide a safe and comfortable environment.
• Promptly report equipment or facility damage to the Administrator.
• Assume the responsibility for obtaining/maintaining material safety data sheets MSDSs for hazardous chemicals in the maintenance department.
• Ensure that containers of hazardous chemicals in the department are properly labeled and stored.
• Ensure that all maintenance personnel are trained to use labels and MSDSs to recognize hazards and to follow appropriate protective measures.
• Develop, maintain, and implement infection control and universal precautions policies and procedures to assure that a sanitary environment is maintained at all times and that aseptic and isolation techniques are followed by all maintenance personnel.
• Ensure that all personnel performing tasks that involve potential exposure to blood, body fluids, or hazardous chemicals participate in appropriate in-service training programs prior to performing such tasks.
• Ensure that maintenance personnel follow established handwashing procedures.
• Assist in developing and implementing waste disposal policies and procedures for the maintenance department.
• Ensure that maintenance personnel follow established policies governing the use/disposal of personal protective equipment and disposal of infectious wastes.
• Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the facility\xe2\x80\x99s policies and procedures governing accidents and incidents.
• Ensure that maintenance policies and procedures identify appropriate safety precautions and equipment to use when performing tasks that could result in bodily injury.
• Others that may become necessary/appropriate to assure that our facility is maintained in a safe and comfortable manner.

Equipment and Supply Functions

• Recommend to the Administrator the equipment and supply needs of the department.
• Make periodic rounds to check equipment and to assure that necessary equipment is available and working properly.
• Check supply rooms and work areas to assure that needed supplies are readily available to perform assigned tasks.
• Monitor maintenance procedures to ensure that supplies are used in an efficient manner to avoid waste.
• Ensure that appropriate personal protective equipment used in the handling of infectious materials is available and easily accessible to maintenance personnel.
• Maintain inventory and records according to established policies.
• Place orders for equipment and supplies as necessary or as may be required.
• Ensure that equipment contaminated with blood or other infectious material is properly labeled or tagged before being sent for repair or decontamination.

Budget and Planning Functions

• Forecast needs of the department.
• Assist in preparing and planning the Maintenance Department\xe2\x80\x99s budget for equipment, supplies, and labor and submit to the Administrator for review, recommendations, and approval.
• Makes departmental adjustments in order to conform to approved budget, and/or as dictated by an analysis of the monthly operating statement.
• Maintain current written records of department expenditures and assure that adequate financial records and cost reports are submitted to the Administrator upon request or as necessary.
• Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.

Must be able to push, pull, move and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.