Job Description

This position is part of the Collection Access and Technical Services (CATS) department, Cataloging, Metadata and Processing unit. We are looking for a detail-oriented individual who is willing to learn, provide consistent and seamless service, and work collaboratively in a team spirited environment with colleagues and student employees. This position performs data input of library materials including creation and management of records, ensuring all materials meet accessibility standards, and uses of specialized software tools.

Duties and Responsibilities

Primary Duties assigned to this position:Perform copy cataloging and metadata creation for all library materials, all physical and digital forms, according to national standards to ensure all materials are optimally accessible, using a variety of databases, digital asset management systems, and other applications, using specialized software tools. Determine and assign appropriate subject headings and call numbers using appropriate resources. Utilize OCLC to import bibliographic records into Alma, MSU Library's Unified Resource Management (URM) system, and maintain the bibliographic database within the MSU Library's URM by updating and deleting records as required. Manipulate large files of data using specialized software, to add unique local information, and to provide quality control. Partner and work in cross-departmental teams with other MSU Library staff on projects related to record creation and access.
Secondary duties assigned to this position:Provide monthly statistics and activity reports to the Head of Collection Access and Technical Services. Keep abreast of current issues and trends in metadata practices, linked data, and the Semantic Web. Special projects, including, but not limited to reclassification, retrospective conversion, or large-scale database corrections, as needed.

Required Qualifications - Experience, Education, Knowledge & Skills

1. Two years post-secondary education.

2. Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, presentation, email, internet, and relational databases (Microsoft Office 365 suite preferred).

3. Ability to follow established procedures and perform work requiring accuracy and attention to detail.

Preferred Qualifications - Experience, Education, Knowledge & Skills

1. Experience working in an academic library.

2. Knowledge of library systems such as electronic databases, online catalogs, and discovery services.

3. Experience using metadata schema, cataloging tools and services available from bibliographic utilities. (Such as AACR2, RDA, MARC, MODS, OCLC Connexion, Ex Libris' Alma, LCSH, and MarcEdit).

4. Experience with specialty cataloging. (Such as music, serials, maps, etc.)

5. Knowledge of various controlled vocabularies (such as LCSH, TGM, AAT, MESH, BISAC, etc.)

The Successful Candidate Will

Must be very detail-oriented, and demonstrate ability to manage multiple priorities, and possess strong time management and organizational skills. Excellent interpersonal skills, including sensitivity in working with individuals from all backgrounds. Growth-oriented mindset to learn new systems, tools, and approaches to analysis and problem-solving. Ability to work independently and as part of a team.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

Must be able to shelve and retrieve library materials from shelves up to 11 feet high. Must be able to lift and handle semi-heavy books and to push heavily loaded book trucks. Must be able to work in a dusty environment. Must be able to work at computer terminals for at least 3-4 hours a day.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?

Yes


Posting Detail Information

Number of Vacancies

1

Desired Start Date

Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on

December 5th 2025

; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for sponsorship

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.



In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.