Job Description

Description

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Our Mission:

Keep Washington Safe and Working!

Our Values:

Customer Focus, One L&I, Respect, Diversity, Equity and Inclusion, Learning and Growth, Reliability


Looking to start your career in Human Resources and use your exceptional Customer Service skills? Apply for our

Human Resource Consultant Assistant

position! Located in the Office of Human Resources and reporting to the Administrative Assistant 5, this is a paraprofessional position that performs assignments that frequently cross over to multiple areas of OHR. If you are detail-oriented and thrive in a role with variety, we encourage you to apply!

Why work for us:

The Office of Human Resources (OHR) ensures the Washington State Department of Labor & Industries is compliant with all state and federal personnel laws and regulations, collective bargaining agreements, and policies. OHR is a strong team of highly skilled professionals who are known for their exceptional performance, expertise, and customer service. Joining us means becoming part of a team who support an inclusive, diverse, and productive workforce to keep Washington Safe and Working.

Duties

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Some of what you'll do:

Provide paraprofessional and clerical duties in support of OHR including: + Greet customers in person and over the phone and assist with requests for information and resources.
+ Receive, date-stamp, and route daily mail to appropriate departments via fax or email.
+ Track and monitor non-permanent employment appointments.
+ Provide backup assistance for processing criminal history background checks for employees.
+ Complete supplies order requests and enter information into the purchasing system.
+ Reconcile bank statements and vendor invoices on a monthly basis.
Perform audit of HR Systems Payroll entries and support Payroll audit functions. Monitor and track the agency's performance planning and appraisal forms (PPAF). Enter PPAF's into the HR systems and send emails to programs when PPAF's are not received within the required timeframe. Ensure that documents that are sent to the electronic filing system for employee personnel and agency position files are appropriately labeled and troubleshoot discrepancies. Coordinate personnel file document requests from the HR Manager. And much more!*

Qualifications

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Required:

High school diploma or equivalent, and

three (3) years of office experience

including at least

six (6) months of experience in human resource office

or related setting.

And

Basic computer skills including basic

Microsoft Outlook, Microsoft Excel and Microsoft Word

. Basic proficiency level with

Adobe Acrobat Pro

. Demonstrated

customer service skills

. Ability to listen attentively, identify issues, provide options, fulfill services, and/or exercise knowledge of law and regulations to assist others and/or resolve complaints or conflicts. Ability to be clear and concise in

communications

with individuals at all levels including customers, subordinates, managers, or representatives from programs outside OHR, both verbally and in writing, using terminology appropriate for the audience. Ability to

establish and maintain relationships

with others. Experience

working with teams

made up of representatives beyond their own program, including experience working with representatives from the

public

. Ability to maintain the highest level of

integrity and confidentially,

handling high level sensitive information and data. Ability to prioritize and

perform multiple tasks

in the same period, handle interruptions appropriately, and return to incomplete tasks.

Desired:

Expert skills in Microsoft Outlook, Microsoft Excel and Microsoft Word

Supplemental Information

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Things You Need To Know

For this position, teleworking is not currently permitted.

Due to the nature of this position's work, the incumbent of this position will be expected to work in the office full time Monday through Friday.

The assigned duty station for this position is Tumwater, Washington.


State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employee's career. Click on the "Benefits" tab to learn more.


At L&I, your voice matters. In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3.3 million workers. Take a look at this brief video and learn more about why L&I is an employer of choice.

To receive more information on opportunities at L&I sign up for

GovDelivery

and select L&I job alerts.

Application process

We will contact the top candidates directly to interview for this position. Because we base the selection on information provided by you, it is in your best interest to identify the knowledge, skills, and abilities that address the required and desirable qualifications described in the announcement.


Please include the following documents with your application:

A cover letter describing specific qualifications. A current resume detailing applicable experience and education. A list of at least three professional references with current telephone numbers.

Please do not attach or place any medical information (vaccination status included) within the application, resume, or cover letter. If you do, we will have to reject your application to safeguard others from receiving your confidential information. You will have to remove the confidential information before you can apply again.


To learn more about our hiring process timeline at L&I please visit our L&I recruiting page at Hiring Process at L&I. If you would like to read our website in a language other than English, scroll up to the top of the page to select your language of choice from the banner.

Background Check Notice

Prior to a placement in this position, a background check, including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.

Other information

Applicants selected to move forward in the hiring process will be contacted by email to schedule an interview. This position is represented bytheWashington Federation of State Employees (WFSE). Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future. The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business. Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.

Did You Know?

Washington is America's Top State to live, play, and work, according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.


In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation. We also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules. L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.

Veterans Preference

Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information, contact L&I's Jobs@lni.wa.gov.

Diversity, Equity, and Inclusion Employer

L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


We believe in the importance of recognizing the value each of us contribute to the success of the agency mission. Having a diverse workforce is this agency's greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.


The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700. TTY users should first call 711 to access the Washington Relay Service.


You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

For more Information

If you have any questions regarding this job posting, program, or the agency, please contact Jennifer Nuno at nunk235@lni.wa.gov.