Job Description

Position:

Legal Secretary / Executive Assistant / Administrative Support Role

Location:

Flushing, New York (On-site)

Company:

Yao Legal Group

About Us:

Yao Legal Group is a dynamic and growing law firm providing comprehensive legal services in litigation, real estate, corporate, and trusts & estates matters. Our team values professionalism, attention to detail, and clear bilingual communication in serving a diverse client base throughout New York and beyond.

Position Overview:

We are seeking a

Secretary / Executive Assistant

to provide both administrative and limited personal support to the firm's partners and attorneys. The ideal candidate will be organized, dependable, and capable of handling a wide range of responsibilities in a fast-paced professional environment. This role requires strong bilingual communication skills and a proactive, service-oriented mindset.

Key Responsibilities:

Manage scheduling, correspondence, and internal coordination for partners and attorneys Draft, edit, and proofread letters, emails, and bilingual (English/Chinese) communications Handle client calls, assist with intake, scheduling, and follow-up Maintain organized electronic and physical filing systems Prepare, format, and process legal documents and administrative forms Support daily office operations including billing, timekeeping, and vendor coordination

Provide personal support to partners

as needed, including: Sending gifts or cards to clients and business associates Running local errands such as bank deposits or pharmacy pick-ups Completing personal or administrative paperwork and travel-related arrangements

Qualifications:

Bachelor's degree preferred;

Communications, Business, or related major

a plus Law School (including LLM) degree a plus but not required Strong proficiency in both

English and Chinese (Mandarin)

-- spoken and written Ability to Read and Write in Chinese a Must. Excellent organizational, communication, and multitasking skills Proficiency in Microsoft Office, Google Workspace, and PDF editing tools Ability to handle confidential and sensitive information with discretion Prior law firm, executive assistant, or administrative experience preferred but not required

Compensation & Benefits:

Salary: $45,000 - $75,000 annually

, depending on experience and qualifications Paid time off, holidays, and potential performance-based bonuses Opportunity for professional growth and long-term advancement within the firm
Job Type: Full-time

Pay: $45,000.00 - $75,000.00 per year

Benefits:

401(k) 401(k) matching Paid time off Relocation assistance
Work Location: In person