Job Description

Annual Wage Range:

$49,372 - $56,116

GENERAL PURPOSE

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Provides administrative and clerical support to Washington City legal department employees. Performs a variety of clerical, administrative, and secretarial functions for the City legal department, including clerical support, scheduling and correspondence management, organizing and maintaining files, research and investigating, preparation of legal documents, computer input, assisting the public, typing, and preparation for and assistance with hearings and trials.

SUPERVISION RECEIVED

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Works in the City Legal Department under the direction of the City Attorney.

SUPERVISION EXERCISED

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None

ESSENTIAL FUNCTIONS

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Calendar and Deadline Management:

Maintains schedules, calendars and tasks together with legal department staff to deliver prompt and timely results.

Case Management:

Reviews and updates cases to determine ongoing informational needs, case critical deadlines, and the tracking, tracing, and control of case documents.

Document Preparation and Management:

Assist in document drafting, formatting, and editing documents such as correspondence, pleadings, and contracts. Organize and maintain physical and electronic files and records.

Staff Compliance and Travel:

Tracks and coordinates annual training registrations, annual licensure compliance and travel arrangements for department staff as needed.

Communication:

Respond as a point of contact of the City legal department for clients, witnesses, and court personnel. Answer and make phone calls, respond to and send emails, relay messages, ensure department standards for professional and prompt communication.

Administrative and Clerical Support:

Handle general office tasks and help others, such as data entry, financial transaction reporting, managing office supplies and office culture events, and processing mail and filings.

Confidentiality:

Commitment to safeguard and assure confidentiality from and for all workplace functions. Assists in a variety of department operations and performs special projects and assignments.

Other Duties as Assigned.

MINIMUM QUALIFICATION

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Education and Experience:

A. High school diploma or equivalent and completion of a recognized paralegal training program (2) years of paid related on-the-job work experience as a paralegal or legal assistant; AND


B. (2) years of paid related on-the-job work experience as a paralegal or legal assistant, in a City Attorney's office, desirable. OR


C. An equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

Considerable knowledge of:

Principles and practices used in legal secretarial work, and legal forms, correspondence, and terminology. Principles and procedures, rules, and regulations related to filing legal documents. Principles and processes for providing customer service. Modern office procedures, methods, and computer equipment.

Skill in:

Managing one's own time. Using computers to enter, transcribe, record, store, and maintain information.

Ability to:

Perform responsible and difficult administrative and legal secretarial work involving the use of independent judgment and personal initiative. Understand the organization and operation of the Legal Department and of outside agencies. Interpret and apply administrative and departmental policies and procedures. Independently prepare correspondence and memoranda. Maintain effective relationships with those contacted in the scope of work. Maintain familiarity with and knowledge of court procedures. Perform legal research and organize information. Communicate effectively, both orally and in writing. Maintain schedules and draft legal documents

Work Environment:

Functions of the position are periodically performed in an uncontrolled, hazardous environment, subject to all seasonal and weather extremes. Emergency response travel is required in the normal course of performing duties. Many functions of the work pose a high degree of hazard uncertainty. Physical readiness and conditioning will be a condition of job retention. Various levels of mental application are required, i.e., memory for details, emotional stability, discriminate thinking, and creative problem solving. Continuous use of motor skills.

It is the policy of Washington City to comply with Equal Employment Opportunity standards in all phases of personnel administration: job structuring, recruitment, examination, selection, appointment, placement, training, upward mobility, discipline, discharge, etc, without unlawful regard to race, color, religion, sex, age, physical or mental disability, national origin or veteran status.