Job Description

Executive Assistant - IP/Data Privacy-Cyber Security (Los Angeles): Hybrid
Executive Assistant who also has solid legal secretarial experience working for a very high-profile Principal. The principal is very nice and appreciative of all that is done; however, she is exceptionally busy, and travels frequently (Internationally/Domestically).
We are searching for a candidate who is very savvy with scheduling, can maintain a very busy calendar and be the "right hand"/gatekeeper. A lot of admin work, travel changes can be extensive (i.e., both International and Domestic) with very last-minute travel changes. We are looking for someone who has 10+ years' experience, with solid legal skills and executive assistant skills. Attorney is responsive and relies heavily on her Assistant to manage things.
Tasks:

• Responsible for reducing document production and administrative tasks from attorney. Proactively taking ownership and responsibility for tasks and assignments
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on attorney's behalf
• Accounting/Billing (i.e., liaise with accounting to review and process monthly bills).
• Calendar constantly changes -- Proactively manage attorney's calendar on a day-to-day basis, including making appointments and prioritizing sensitive matters, and resolving any calendaring/scheduling conflicts and regularly communicating to ensure that attorney is aware of changing priorities and commitments.
• Organize meetings on behalf of attorney, including scheduling and sending reminders.
• Manage and coordinate all aspects of attorney's external and internal meetings, events and travel, required. Process expense reimbursements.
• Utilize Services (i.e., Document Services, Overflow Assistance, etc.) when and where appropriate
• Works with little to no supervision.
• Other duties as assigned.

Technical Skills, Qualifications and Experience:

• A large amount of executive assistant and legal secretarial experience; work experience in a legal or professional services environment.
• A minimum of Intermediate knowledge of Word, Excel, and PowerPoint.
• Intermediate knowledge of office systems applications (i.e., Intapp Time, Intapp Open, Emburse, etc.).
• Can work independently, prioritizing work and meeting intense deadlines
• Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
• Collaborates well with others at all levels.
• Have solid organizational and planning skills.
• Problem Analysis and problem-solving skills.
• Judgment and decision-making ability.
• Proactive.
• Maintain high levels of confidentiality.
• Attention to detail and accuracy.
• Team player.

To Apply: Please email your resume to: cfleck@chelsearecruiters.com

Skills Required