Job Description

Position Overview:

We are seeking an experienced and highly professional

Legal Executive Assistant

to support a team of attorneys in our

Fort Lauderdale office

. This is an

in-office position

that requires regular daily presence to support operational needs, team collaboration, training initiatives, and relationship-building efforts.

The ideal candidate will provide high-level legal and administrative support, manage complex calendars and communications, and play a critical role in ensuring the attorneys' day-to-day responsibilities are handled efficiently and professionally. This is a fast-paced role suited for a proactive and organized individual with extensive experience in a legal or law firm setting.

Key Responsibilities:

Manage and maintain busy attorney calendars, coordinate appointments, meetings, and deadlines Handle daily email and telephone communications; screen and route messages appropriately Prepare and organize complex domestic and international travel arrangements Maintain and update client files, contact lists, and case-related materials Draft, format, transcribe, and proofread correspondence, legal documents, and reports Conserve attorneys' time by reading, researching, and routing correspondence appropriately Monitor and respond to incoming communications, both internal and external Process expense reports, reimbursements, and credit card reconciliations; manage heavy expenditure reporting Handle time entry, billing, and collections processes for assigned attorneys Coordinate with clients, courts, and opposing counsel to support case management and client relations Assist with client engagement, conflicts checks, and intake processes Support business development initiatives, including preparation of pitches and marketing materials Flexibility to work

overtime or outside normal business hours

as needed

Required Qualifications:

10-15 years

of experience as a legal administrative or executive assistant in a

mid- to large-sized law firm

Bachelor's degree or equivalent experience preferred Strong document management, proofreading, and formatting skills Proven ability to handle confidential and sensitive information with discretion High level of professionalism and excellent judgment in client interactions

Skills & Competencies:

Exceptionally

organized

, detail-oriented, and capable of handling multiple high-priority tasks Self-starter with strong

initiative

, critical thinking, and follow-through Effective team player who also thrives working independently Excellent

written and verbal communication skills

Ability to meet

tight deadlines

and work under pressure in a high-performance environment Strong proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and legal billing software Comfortable responding and managing priorities outside of normal business hours when necessary
Job Type: Full-time

Pay: $85,000.00 - $100,000.00 per year

Work Location: In person