Job Description

JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Lab & Facilities Program Administrator - JLL
What this job involves: We are seeking a Lab & Facilities Program Administrator to serve as the central point of escalation and vendor management for laboratory and building services operations. This role combines strategic program oversight with hands-on CMMS management and client service delivery, ensuring optimal performance of laboratory equipment, building systems, and vendor partnerships.
What your day-to-day will look like:

• Serve as primary escalation contact for all program-related issues and strategic decisions
• Participate in regular lab walkthroughs to validate status of lab instrumentation and ensure ongoing CMMS date integrity through lab asset counts
• Support the Facilities Team in coordinating maintenance activities and scheduling
• Coordinate with vendors and service providers, including escorting when necessary
• Maintain CMMS data integrity and oversee comprehensive asset management system and asset taxonomy
• Perform routine laboratory maintenance tasks including equipment cleaning and calibrations where possible
• Maintain accurate documentation and reporting for all maintenance/calibration activities
• Support vendors with systems maintenance and general repairs
• Coordinate and schedule maintenance activities with minimal client disruption
• Provide direction to vendors, facilities staff, and service providers
• Order supplies and materials for maintenance teams and laboratory operations

Required Qualifications

• Associate's degree or equivalent experience in Engineering, Facilities Management, Laboratory Sciences, or related field
• 2-4 years of experience in one or more of the following areas: Laboratory environment operations, Metrology or calibration services, Facilities management or building operations, and Vendor management or administrative support
• Basic understanding of CMMS systems or willingness to learn
• Exceptional customer service
• Proficiency in Microsoft Office Suite
• Vendor relationship management experience
• Basic project coordination
• Able to prioritize multiple tasks effectively
• Able to perform physical labor including bending, lifting (50+ lbs.)

Preferred Qualifications:

• Advanced proficiency in CMMS administration, including system configuration and reporting
• Experience managing multi-vendor contracts and service level agreements
• Experience with laboratory instrumentation maintenance, calibration protocols, and compliance requirements
• Familiarity with building automation systems, HVAC controls, and critical facility infrastructure
• Experience managing 24/7 operations or on-call service environments
• Demonstrated ability to lead cross-functional teams and influence without direct authority

Location: Seattle, WA
Work Schedule: Day shift, Monday through Friday onsite. 24/7 on call coverage as per rotation schedule.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.
Estimated compensation for this position:
70,000.00 - 85,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site -Seattle, WA
Job Tags:
Analytical Thinking, Analytical Thinking, Asset Management Systems, Automation Systems, Build Automation, Building Automation Systems, Building Operations, Building Services, Client Service, Collaboration, Communication, Compliance Awareness, Compliance Requirements, Computerized Maintenance Management Systems (CMMS), Customer Delivery, Customer Service, Documentation Reporting, Documentations, Facility Management, General Repairs, HVAC Controls, Instrument Repairs, Laboratory Instrumentation, Laboratory Maintenance, Laboratory Operations {+ 18 more}
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.

Skills Required