Job Description

Overview:
Applying? Email your resume to hr@kanbesmarkets.org.
Summary of Position
The accounting position will oversee the financial transactions for Kanbe's Markets. Primary responsibilities are accounts payable/receivable management, Employee reimbursements for expenses and mileage through payroll, weekly reports to the CEO, Month end documents all in by the 7th of every month, treasury management, and financial control. The outside accounting company will reconcile all bank accounts monthly and review financial statements for accuracy. Responsibilities:
Essential Duties:

• High proficiency on QBO for Non Profits.

• Manage the day-to-day accounts payable (AP) and accounts receivable (AR) functions, ensuring all transactions are accurately recorded and balanced daily with bank activity in QuickBooks Online.

• All revenue and expenses to be classified by departments.

• All documentation of expenses and revenue should have attached documentation in QBO

• All checks, cash and coins deposited to the banks within 24 hours of receipt.

• Develop and monitor budgets, ensuring alignment with organizational goals and accurate allocation of resources.

• Prepare and deliver financial reports for both internal stakeholders (e.g., leadership, departments) and external parties (e.g., auditors, funders, regulatory agencies).

• Participate in internal department meetings, providing relevant and up-to-date financial information as needed.

• Track and manage restricted funds and designated financial resources using QuickBooks Online or similar accounting software.

• Monitor designated or project-specific financial resources to ensure proper allocation and reporting.

• Maintain strong relationships with outside company vendors/partners

• All revenue and expenses to be classified by departments.

• All documentation of expenses and revenue should have attached documentation in QBO

• All checks, cash and coins deposited to the banks within 24 hours of receipt.

• Develop and monitor budgets, ensuring alignment with organizational goals and accurate allocation of resources.

• Prepare and deliver financial reports for both internal stakeholders (e.g., leadership, departments)

• and external parties (e.g., auditors, funders, regulatory agencies).

• Participate in internal department meetings, providing relevant and up-to-date financial information as needed.

• Track and manage restricted funds and designated financial resources using QuickBooks Online or similar accounting software.

• Monitor designated or project-specific financial resources to ensure proper allocation and reporting.

• Maintain strong relationships with outside company vendors/partners

• Utilize Google Workspace tools (Docs, Sheets, Drive, etc.) for collaboration and documentation.

• Demonstrate proficiency and comfort with technology tools such as Dext, Melio, 1Password, Slack, Asana, and Google Workspace to support daily operations and team communication.

• Maintain a consistent in-office presence; this role requires on-site work with minimal opportunity for remote work.

Core Responsibilities

• Financial Reporting & Compliance

• Prepare Monthly Finance package for Accounting Firm to review and prepare for the Finance Committee

• Maintain Quickbooks accounts

• Understand accrual basis accounting

• Assist external accounting service in preparing annual audit reports and 990 tax returns

• Treasury Management

• Manage bank accounts to optimize financial processes and ensure liquidity

• Oversee fund management activities to maximize returns and ensure efficient utilization of financial resources

• AP/AR Management

• Manage all accounts payables and receivables

• Maintain strong relationships with outside company vendors/partners

Impact Description
Own: What is this person singularly responsible for? Why does this role exist?

• This role is responsible for the implementation of the organizations financial policies.

Assist: What will this person be involved in, or collaborate with other individuals and teams on?

• They will be expected to assist other teams with financial questions and reporting. Including but not limited to, budgeting and forecasting.

Teach: What experience does this person need to have? What should they already come in knowing?

• Good accounting practices.

• Quickbooks on Line for Non Profits.

• Managing the Accounting Department with limited assistance.

Learn: Since no one is perfect, what are the nice to have's? Things they can learn on the job

• Food Systems, and warehousing.

• Nonprofit management.

Impact Plan
Within 1 month, you'll

• Understand organizational mission, vision and short-term (annual) goals.

• Have a comprehensive understanding of organizational structure including team members' roles and responsibilities.

• Have assumed responsibility for Accounts Payable, payment of invoices and reporting.

Within 3 months, you'll

• Will have assumed responsibility for all AR.

• Will have assumed responsibility for all invoice entry and management.

• Have an understanding of budget responsibilities and perform a monthly departmental budget review.

• Will be responsible for providing CEO with weekly and monthly financial reports.

Qualifications:
Required qualifications:

• Bachelor's degree or equivalent experience in accounting

• QuickBooks management experience 4+ years

• Accounting experience 6-8 years of experience

• Strong Time Management skills

• Excellent communication skills, including the ability to clearly convey information, collaborate effectively with cross-functional teams, and adapt messaging to diverse audiences.

• Demonstrated experience in budget development and financial reporting, including preparing, managing, and analyzing departmental budgets to ensure fiscal responsibility and alignment with organizational goals.

• Strong critical thinking and problem-solving abilities, with a proven ability to analyze complex issues, identify root causes, and implement effective, data-driven solutions.

• The ability to perform essential job duties with or without reasonable accommodation is required.

Compensation: Salary range is $75,000-$100,000, and will be commensurate with experience.
Benefits | PTO: Full-time team members are eligible for medical, dental and vision insurance at the time of hire. This position is primarily an 'in person' position at Kanbe's warehouse. In addition to company holidays, this full time position is eligible for 14 days of paid vacation annually after 90 days of employment.
Kanbe's is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other legally protected status.
OMNI and our clients are Equal Opportunity Employers.

Skills Required