Job Description

PRIMARY PURPOSE

This position is responsible for the end-to-end management of new accounting and payroll software platforms, from initial planning through deployment and post-implementation support. This role will ensure all projects are delivered on time, within scope and on budget by coordinating with internal accounting staff members, HR, IT, and operations teams, as well as external vendors. The ideal candidate will possess a blend of project management, technical, payroll, and accounting knowledge, along with strong leadership and communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Select, evaluate, and manage relationships with vendors providing accounting and payroll software solutions.

Develop and deliver training materials for payroll staff and accounting staff to ensure high user adoption of both platforms.

Coordinate with HR and Finance to ensure the payroll platform integrates seamlessly with accounting and reporting systems.

Manage the transition and data migration for payroll and accounting platforms, ensuring compliance, accuracy, and data integrity.

Lead the discovery and business process analysis phases to define software requirements and map them to both the new accounting and payroll systems' capabilities.

Develop comprehensive project plans, including scope, objectives, timelines, resource allocation, and budget estimation.

Serve as the primary point of contact for all stakeholders, including management, department heads, and software vendors.

Coordinate with cross-functional teams to configure and customize the software to meet specific business needs and accounting standards.

Develop and execute test plans, including quality assurance (QA) and user acceptance testing (UAT), to ensure system functionality and performance.

Lead change management efforts to ensure a smooth transition and high user adoption, including developing Standard Operating Procedures (SOPs) for new workflows.

Create and deliver effective training materials and sessions for all end-users.

Monitor and track project progress, risks, and dependencies, and proactively implement mitigation strategies.

Provide post-implementation support and troubleshooting to ensure a seamless handover to operational teams.

Ensure the project aligns with all regulatory requirements and internal control standards.

Maintain detailed project documentation, including configurations, workflows, and troubleshooting guides.

OTHER DUTIES AND RESPONSIBILITIES

Maintain adherence to Company policies, safety/ergonomic standards and good housekeeping practices.

Perform other duties and responsibilities as required.

MINIMUM QUALIFICATIONS AND EXPERIENCE

Bachelor's degree in business, Accounting, Finance, Information Technology or related field is preferred.

Minimum of 3 years of experience with project management, with significant involvement in software implementations.

Prior experience implementing payroll and/or accounting software.

Proficiency with project management methodologies and tools.

Strong understanding of accounting software functionality and system integrations, with advanced proficiency in MS Excel for data analysis.

Solid understanding of accounting principles, financial reporting and standard financial processes.

Exceptional verbal and written communication skills to effectively manage, lead teams and facilitate meetings and training.

Strong analytical and problem-solving abilities to identify potential issues and develop effective solutions.

Ability to manage multiple projects simultaneously and adapt to changing requirements in a fast-paced environment.

Ability to maintain a respectful workplace and model a positive and proactive attitude.

Ability to model the highest ethical standards.

Ability and willingness to work hard and take direction, but also creatively solve problems for which the answers aren't always obvious.

All employees and prospective employees of St. Vincent de Paul will receive equal employment opportunity without regard to race, color, religion, sex, age, national origin, disability or any other trait protected by applicable law. Promotions, transfers, training, compensation, benefits and all other employment considerations will be administered without regard to race, color, religion, sex, age, national origin, disability or any other trait protected by applicable law. Veterans are encouraged to apply.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Employee discount Health insurance Paid time off
Experience:

Project management: 3 years (Required)
Work Location: In person