Job Description

POSITION DESCRIPTION

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The City of Rochester welcomes applications for:

Human Resources Specialist

2 positions available

The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to

ALL voices and providing equitable services to create an inclusive place to live, play and work. We believe

EQUITYshould be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.

It takes us all working together.

Nature of Work

The Human Resources Specialist provides professional and administrative support across multiple HR functional areas, including payroll administration, recruitment and workplace safety. The role serves as the first point of contact for employees and the public by providing front desk and phone support.


Duties include: accurate and timely completion of payroll processing tasks; processing accounts payable; posting and advertising open vacancies; answering customer inquiries; and data entry.

Limited Term:

This position is anticipated to last 18 - 24 months to support the City of Rochester's implementation of a new Enterprise Resource Planning (ERP) software. This role is contingent upon the availability of allocated funds, as well as favorable performance by the incumbent.

2026 Starting Rate of Pay

$32.94 per hour with advancement to $40.62 per hour.

Work schedule

The regular work schedule is Monday through Friday from 8:00 am to 4:30 pm. This position will be 100% onsite.

To have your application considered in the first round of reviews, please apply before December 29, 2025.

Applications will be accepted until the position is filled.

The City of Rochester will not sponsor or transfer visas for this position including F1 OPT STEM.

DUTIES AND RESPONSIBILITIES

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The work below is representative of the scope of work performed within this job classification. Individual job duties will vary based on work assignment or location.

Office and Administrative Support

Serve as a receptionist for the HR Department; receive incoming calls and respond to inquiries or transfers to appropriate staff; greet office guests and assist with their needs. Respond to employment verification requests by telephone or utilizing written documentation. Process departmental invoices and accounts payable on a monthly basis. Respond to routine benefit inquiries and changes. Compose documents, create new forms/formats, assemble and distributes various materials to designated audiences, assist with miscellaneous data-entry assignments. Make updates to the HR internal and external websites. Administer key card/secure access system for City Hall.

Payroll

Compute and ensure accuracy of wages and deductions. Enter data into payroll system. Record employee information such as labor contract data, job code changes, transfers, promotions, terminations, resignations, etc., in the payroll system to maintain current information. Verify unemployment claim information and respond appropriately to requests for information. Assist with filing mandated State and Federal reports relating to payroll and benefits. Lead a segment of the new employee onboarding process by providing information relative to benefit, City policies, and the electronic enrollment process.

Recruitment

Post job vacancy announcements in the City's applicant tracking system and advertise positions on various sources including, social media, web-based recruitment boards, colleges and universities, trade schools, professional organizations, and community groups. Respond to applicant written and verbal inquiries; assist job candidates with technological problems. Schedule interviews and related pre-employment tests. Maintain applicant database for all relevant job vacancies. This includes correspondence, posting announcements, interview notes, interview schedules, employment offers and new employee notifications. Maintain the database of job descriptions. Draft employment offers and process new employee notification form.

Safety Program

Schedule routine drug and alcohol employee tests; respiratory tests, and auditory tests; serve as a departmental liaison with outside vendors and respond to internal inquiries. Assist with data tracking of various programs. Gather, verify and enter data into the workers' compensation claim system. Obtain work status information from the treating physicians.

Perform other duties as assigned or necessary.

ESSENTIAL FUNCTIONS

MINIMUM QUALIFICATIONS

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Education and Experience

An Associate's degree from an accredited college or university in the field of business administration, human resources, accounting or a closely related field and three (3) years of increasingly responsible experience in human resource or computerized payroll processing work.

OR

A high school graduate plus five (5) years of increasingly responsible experience in human resource or computerized payroll processing work in a setting with similar duties of this position description.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may also be considered.


If this work interests you but you are unsure if you meet all the job requirements listed above, ! Your experience is likely more applicable to the role than you think, and the City is interested in candidates who can bring not only technical expertise but a variety of lived experience to the team.

Desirable Qualifications

Bachelor's degree in human resource management or accounting.


Experience working in a public/governmental organization is preferred.


Experience working with HR programs, like JD Edwards, NeoGov and Kronos.

ADDITIONAL INFORMATION

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PHYSICAL AND ENVIRONMENTAL CRITERIA

In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.



In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical demands

that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:



Continuous demands: sitting, fine dexterity

Frequent demands: standing, walking

Occasional demands: lifting, carrying, reaching, handling, climbing, kneeling, crouching, bending twisting

Sensory requirements

necessary in the performance of the essential functions of this position include: sight, hearing, touch.

Environmental conditions

that may exist in the performance of the essential functions of this job include: NONE (not substantially exposed to environmental conditions)