Job Description

About the Company:

Are you ready to embark on an exciting journey where creativity meets craftsmanship? At Arcadia Inc, we're not just a company; we're innovators in the world of specialty manufacturing and design. Known for our exceptional precision and quality, we take pride in creating customized solutions that exceed expectations across various industries.



From our state-of-the-art architectural elements that enhance commercial spaces to our advanced engineering solutions that drive efficiency, we're at the forefront of transforming visions into reality. Our team has brought to life stunning installations in high-profile projects, from modern office buildings to innovative retail spaces that captivate and inspire. Our diverse group of talented professionals is passionate about pushing boundaries and delivering exceptional results. Whether you're a skilled craftsman, a creative designer, or a project manager, you'll find exciting challenges that will allow you to grow and make a real impact.



If you're eager to be part of a dynamic team that values creativity, quality, and innovation, Arcadia Inc is the perfect place for you. Join us in shaping the future of design and manufacturing, your next great adventure awaits!

Position Summary:

The Human Resources Coordinator provides strategic HR and payroll support across all Arcadia Inc. locations nationwide. This role oversees timekeeping, payroll compliance, and temporary staffing operations while advising leadership on process improvements. The Coordinator ensures accurate pay, adherence to wage-and-hour laws, and consistent HR practices across sites. Duties may evolve based on business needs.

Key Responsibilities:

Strategic HR & Timekeeping Oversight

Maintain and optimize the time & attendance system (ADP) across all sites, including user setups, schedules, job codes, pay rules, and accrual policies. Perform timecard audits for accuracy: missed punches, early/late/short meal periods, rest-break flags, unscheduled overtime, and out-of-schedule work. Investigate discrepancies with supervisors, document corrections, and certify that timecards are complete and approved by payroll deadlines. Track meal/rest period compliance, identify trends, provide coaching tools to leaders, and recommend process improvements.

Payroll & Compliance Leadership

Partner with the Payroll Manager to ensure accurate, timely pay and resolve complex payroll issues, including shift differentials, training, reporting time pay, and split shifts. Support post-payroll audits, including wage statements, premiums, and retroactive adjustments. Maintain compliance with federal, state, and local wage-and-hour laws, including meal and rest periods, overtime, reporting time, and paid leave.

Temporary Staffing & Vendor Management

Oversee agency placements, onboarding, and invoice review. Coordinate with managers to ensure temporary staffing needs align with operational requirements.

Policy, Training & Communication

Develop, communicate, and enforce HR and timekeeping policies. Train new leaders on compliance, approval standards, and documentation requirements. Standardize processes across sites to ensure consistency and control.

Records, Reporting & Continuous Improvement

Maintain accurate records, change logs, and reports in compliance with company policy and retention requirements. Generate regular compliance and KPI reports (meal/rest compliance, exceptions, overtime). Recommend system and workflow improvements that enhance accuracy and efficiency.

Minimum Qualifications:

2+ years of HR, payroll, or time & attendance experience supporting multi-site operations. Demonstrated ability to exercise independent judgment on matters affecting operations. Strong knowledge of wage and hour laws and HR compliance. Experience with HRIS/timekeeping systems (e.g., ADP) and intermediate Excel/Sheets skills. Excellent communication, coaching, and problem-solving skills.

Preferred Qualifications:

Experience in manufacturing, logistics, or multi-shift environments. Bilingual English/Spanish. Temporary staffing and vendor management experience. Basic familiarity with leave tracking, meal premium calculations, overall payroll.

Work Schedule & Travel:

Full-time, on-site to support operations; schedule may vary by shift coverage needs. Travel to locations as business needs require.

Physical Requirements:

* Prolonged periods at a computer; occasional walking between departments and timeclock locations; ability to lift 20 lbs. as needed.