Job Description

Basic Qualifications

Summary of Responsibilities

The essential duties and functions of the role include, but are not limited to, the following:

HR Support

Answer phone calls from vendors, external contacts, and employees; route calls to the appropriate department when necessary, or take messages. Greet visitors to the office and direct them to meeting areas as needed. Request messenger or courier services when required. Order and organize office and support-center materials from an approved supplier. Handle printer issues and request technical service or supplies from the vendor. Receive incoming correspondence, stamp with date of receipt, and distribute to the appropriate department. Digitize correspondence when required. Send materials to locations via the internal courier pouch. Assist location staff with office-supplies credentials and basic printing needs. Maintain and update contact lists for locations and the central support office. File HR documents, including sensitive records (disciplinary actions, performance evaluations, etc.); digitize and index employee files in the HRIS. Reserve meeting rooms in the scheduling system. Maintain monthly lists of birthdays and anniversaries; distribute celebration cards and collect signatures. Prepare welcome packets and internal communication documents to be sent to locations weekly for each new hire. Conduct I-9 audit

Finance Support

Confirmation of receipt for deposit evidence Spot audits of employee benefits and other items. File invoices and any financial documents, including sales reports and deposit evidence submitted by locations.

Basic Qualifications:

1-2 years of administrative work experience. Proficient with MS Office tools. Strong attention to detail. Highly organized. Able to work with agility and adapt to changing priorities.
Job Type: Full-time

Pay: $12.50 per hour

Expected hours: 40 per week

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance
Work Location: In person