Job Description

Human Resources Assistant / Payroll Clerk

Baker Motor Company of Charleston, Inc. and Affiliated Companies

FLSA Classification:

Nonexempt

Salary Grade/Level:

Hourly

Reports to:

Human Resources Manager

Summary / Objective

The Human Resources Assistant/Payroll Clerk provides essential support to the HR and Payroll Department across all Baker Motor Company locations. This role requires exceptional attention to detail, strong organizational skills, and the ability to maintain accuracy in a high-volume, deadline-driven environment. Responsibilities include assisting with payroll for

400+ employees across four companies

.

Proficiency in Microsoft Excel is required

, including the ability to use basic formulas, sorting/filtering, and maintain accurate spreadsheets.

Essential Functions

Payroll & HRIS Responsibilities

Support

weekly payroll for 400+ employees across four companies

(multiple FEINs and dealership locations). Review, validate, and audit timekeeping data (exceptions, overtime, PTO, corrections). Process payroll data within the HRIS and ensure accurate pay for all employees. Maintain and update employee payroll records as needed. Input payroll deductions such as

levies

, insurance, and 401(k) contributions. Process birthday paychecks and other employee programs.

Onboarding, Offboarding & Employee Support

Complete onboarding steps including I-9 & E-Verify, new hire paperwork, and credential setup. Process

employment separations

and system access removal. Assist employees with general HR and payroll questions. Support onboarding steps related to voicemail setup, Outlook configuration,

MFA setup

, and related tools.

Recordkeeping & Reporting

Maintain HRIS and employee personnel files. Run and reconcile reports for payroll, PTO, tenure, turnover, and other HR metrics. Assist with data needed for audits and 401(k) compliance testing.

Culture, Communication & Engagement

Publish and distribute the monthly company newsletter. Support employee engagement programs including employee spotlights and recognition initiatives. Assist with internal communications and dealership events.

General HR Support

Assist with audits, file maintenance, policy updates, and HR special projects. Provide support across Charleston, Summerville, Mt. Pleasant, and Wilmington locations. Perform additional duties as assigned.

Competencies

Ability to work under pressure and meet deadlines. Excellent communication, organizational, and customer service skills.

Proficiency in Microsoft Excel (required)

--basic formulas, sorting/filtering, and accurate spreadsheet maintenance. Proficiency in Microsoft Office, Outlook, web applications, and HRIS platforms. Strong attention to detail and accuracy. Ability to maintain confidentiality. Dependable, self-motivated, and able to problem-solve effectively.

Supervisory Responsibilities

None

Work Environment

Office-based with movement throughout dealership buildings.

Physical Demands

Ability to sit, stand, walk, and move throughout dealership facilities; occasional lifting up to 20 lbs.

Position Type / Expected Hours

Full-time, Monday through Friday; additional hours may be needed during payroll or project deadlines.

Travel

Local travel between dealership locations as required.

Required Education & Experience

High school diploma or equivalent.

Proficiency in Microsoft Excel.

Preferred Experience

Experience with ADP Workforce Now, Paylocity, or similar HRIS systems. Administrative, HR, or payroll support experience. Experience within dealership or multi-location environments.

Additional Eligibility Requirements

Valid driver's license and clean driving record. Ability to pass a background check and pre-employment drug screen.

Other Duties

Additional duties as assigned by the Human Resources Manager.
Principals only. Recruiters, please do not contact this job poster.

Do NOT contact us with unsolicited services or offers.

Job Type: Full-time

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance
Education:

High school or equivalent (Preferred)
Experience:

ADP: 2 years (Required) Human resources: 1 year (Preferred)
Work Location: In person