Job Description

HR Assistant

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Join our team as the friendly face and trusted support behind our people operations.

We're looking for an HR Assistant who is passionate about delivering exceptional service, creating positive experiences, and keeping our HR processes running smoothly. As the first point of contact for employees, visitors, and candidates, you'll help set the tone for a welcoming, professional, and people-first culture.


If you're organized, detail-oriented, and excited about supporting recruiting, onboarding, employee engagement, and day-to-day HR operations, this role is the perfect opportunity to grow your career in Human Resources.

What You'll Do

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Be the Heart of the Front Desk

Greet visitors, candidates, team members, and vendors with warmth and professionalism. Support employee and guest inquiries with accuracy and helpfulness. Manage reception duties including mail, packages, visitor logs, and general office coordination. Assist with scheduling needs and conference room reservations to keep the office running smoothly.

Support Recruiting & Talent Acquisition

Post job openings across job boards, career sites, and social platforms. Review resumes, coordinate candidate communication, and schedule interviews. Maintain applicant pipelines, track progress in the ATS, and support recruitment events or job fairs. Prepare interview materials and help facilitate pre-hire steps such as background checks and reference checks.

Create a Memorable Onboarding Experience

Assist with new-hire paperwork, HRIS entry, and personnel file setup. Prepare new-hire packets, badges, orientation schedules, and welcome materials. Help lead onboarding sessions and support new employees during their first 30/60/90 days.

Keep HR Operations Running Smoothly

Maintain personnel files with accuracy, confidentiality, and compliance. Support HR communications, forms, email management, and reporting needs. Update HR metrics, spreadsheets, and documentation. Assist with scheduling meetings, training sessions, and HR-related events. Help ensure policies, procedures, and compliance requirements are properly administered.

Champion Culture & Engagement

Manage the employee anniversary recognition program. Support employee appreciation efforts, milestone celebrations, and wellness initiatives. Assist in organizing company events and culture-building activities. Help coordinate employee surveys and follow-up actions.

What You Bring

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Associate's degree in HR, Business Administration, or related field required; Bachelor's degree preferred. 1-3 years of administrative, receptionist, or HR support experience (HR experience strongly preferred). Bilingual in Spanish is a plus. Exceptional communication skills and a customer-service mindset. Friendly, approachable demeanor with the ability to engage at all levels. Strong organizational skills and the ability to juggle multiple priorities. High attention to detail, accuracy, and confidentiality. Proficiency in MS Office; familiarity with HRIS or ATS systems is a plus. Ability to work both independently and collaboratively. Mostly sedentary role with occasional lifting, bending, or standing.

8:00am - 4:30pm Monday - Friday