Job Description

The Administrative Assistant for Human Resources provides comprehensive administrative support to the HR department, ensuring efficient operations and assisting with HR processes such as recruitment, onboarding, employee records management, compliance, and background checks. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The selected candidate

must successfully pass all required background checks

prior to employment.

###

Key Responsibilities

Administrative Support:

+ Manage calendars, schedule meetings, and coordinate HR-related events.
+ Prepare and maintain HR documents, reports, and presentations.
+ Handle incoming calls, emails, and correspondence related to HR matters.

Recruitment & Onboarding:

+ Assist with posting job openings and screening resumes.
+ Schedule interviews and communicate with candidates.
+ Support onboarding activities, including preparing new hire packets and conducting

Orientation training for new hires

.

Employee Records & Compliance:

+ Maintain accurate and up-to-date employee files and HR databases.
+ Ensure compliance with company policies and legal requirements.
+ Assist with audits and reporting as needed.

Background Checks & Credentialing:

+ Conduct and process background checks for new hires and employees.
+ Ensure compliance with

OMH (Office of Mental Health)

,

OPWDD (Office for People With Developmental Disabilities)

, and

CHKRS

requirements.
+ Track and maintain documentation for regulatory and credentialing standards.

HR Projects & Initiatives:

+ Support HR programs such as training, employee engagement, and wellness initiatives.
+ Help organize company events and recognition programs.

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Qualifications

Education:

High school diploma or equivalent required; Associate's or Bachelor's degree in HR or Business Administration preferred.

Experience:

3-5 years of administrative experience; HR experience is a plus, also working with DD/I population is needed.

Skills:

+ Strong organizational and time management skills.
+ Excellent written and verbal communication abilities.
+ Proficiency in MS Office Suite and HRIS systems.
+ Ability to maintain confidentiality and handle sensitive information.

###

Core Competencies

Attention to detail Customer service orientation Problem-solving and adaptability * Team collaboration