Job Description

Description:
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Due to our continued growth, Sargent & Lundy currently has a new opportunity for an Administrative Assistant role in our Chicago, IL office. The Administrative Assistant performs a variety of administrative and documentation functions such as scheduling appointments/meetings, data entry, document management, generating reports, filing, and managing multiple projects. The incumbent works within established guidelines and utilizes experience and judgment to plan and accomplish tasks. Most tasks are performed under general supervision.
Responsibilities:

• Adherence to confidentiality is a vital responsibility of this role.
• Perform routine and non-routine documentation and administrative tasks.
• Review a high volume of detailed data entry submittals in HRIS for accuracy; including but not limited to, new hire/rehire data, and change of employment status.
• Prepare and complete new hire and rehire employee information data submissions for HRIS entry and onboarding readiness.
• Review and follow up with incoming new hires/rehires to ensure the completion of required onboarding paperwork.
• Communicate and interact frequently with hiring managers to obtain necessary information for onboarding readiness.
• Enters, compiles, and generates reports.

Qualifications:
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:

• This position requires a high school diploma (or equivalent) and three or more years of administrative or relevant experience.
• Exceptional attention to detail and proofreading skills.
• Excellent communication skills (including writing and editing skills).
• Intermediate to advanced proficiency in Microsoft (Word, Excel, Outlook, and PowerPoint) and Adobe.
• Candidate needs to be flexible, a team player, and a self-starter.
• Apply common sense understanding to carry out instructions given in written or verbal form.
• Create, organize, and maintain data, and/or files.
• Provide administrative support for editing and formatting correspondence, memos, task orders, etc.
• Read, write, and speak English fluently.
• Communicate information effectively and respond timely to requests.
• Manage changing assignments and priorities to ensure deadlines are met while maintaining a high-quality product.
• Clerical support including mailing, scanning, faxing, filing, and copying.
• Operate office equipment on a regular basis such as a computer with mouse and monitor, printer, copier, telephone, fax machine, etc.
• Perform the essential duties of the job that often requires sitting, standing, walking, and occasionally lift up to ten pounds.
• Performs other duties as assigned.

Valued, but not required skills and experience:

• Some college level education in human resources, English, writing, business administration, or another related field.
• Experience working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on the quality of details while performing repetitive functions.
• Experience working in human resources, engineering, or power industry field.

Award-Winning Benefits:
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & WellnessFinancial BenefitsWork-Life Balance

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA

• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus

• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range: $46,080.00 - $69,550.00 Transparency Statement: Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus. Awards & Recognition:
Equal Opportunity:
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.

Skills Required