Job Description

SUMMARY

This position provides administrative support to production operations and HR management of their assigned departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.


Handles the day to day administrative duties including but not limited to: answering phones, scheduling and coordinating meetings, interviews, training and recognition events and other similar activities, sending out and receiving mail and packages, preparing business (email and hard copy) correspondence, maintaining filing system of documents including confidential records and purchase orders.

Coordinates the processing of time records for payroll processing including entering time in designated Payroll System(s) for Syndicate production team members and temporary staff.

Maintains attendance records including documentation of absence occurrences, approval of vacation requests, etc.

Schedules and coordinates onboarding process for new hires and temps coming and leaving designated departments.

Maintains the reports with weekly pay data including but not limited to: Days Worked Report for Temps, Hours Worked Report, Office Team Members Time Sheets and Report, Shift Assignment Report, Phone List, Safety Reports, Spotter Log, Tow Motor Log, etc.

Processes weekly attendance Summary Reporting which includes entry of occurrences into system and distribution of system-generated violations to staff.

Works with Manager to execute timely communication of notification postings including but not limited to overtime requirements, job openings, upcoming events, and notices of shift changes, and other requests for HR data reports.

Maintains inventory of office supplies, and vending services.

Assists with Safety compliance by auditing & filing tow motor checklists and spotter audits, as well as other safety and training documentation.

* Point of contact for any safety violations, incident reports, near miss or hazard reports