Job Description

Franklin County KY

Human Resources Director




Exempt: Yes

Department: Human Resources

Reports To: County Judge/Executive and Deputy County Judge Location: Office of the

Franklin County Judge/Executive Date Prepared: October 25, 2021





Date Revised: November 10, 2021



Safety Sensitive: No





GENERAL DESCRIPTION OF POSITION

Responsible for management of all human resources related functions and services as directed by the

County Judge and Deputy County Judge.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Policy development and documentation.
2. Compliance with all local, state, and federal agencies, law and regulations, including but not

limited to: ERISA, COBRA, HIPAA, FMLA, FLSA, EEO, ADA, OSHA and USERRA.
3. Employee orientation including Elected Offices, development and training.
4. Preparation of health, life, dental and vision bids.
5. Handles open enrollment for all County employees including Elected Offices.
6. Recordkeeping, reporting and retention in accordance with KDLA Local Government Records

Retention schedule.
7. Handles the Employee Drug Free Policy.
8. Reviews performance evaluations.
9. Sit in on County Judge's performance evaluations for staff.
10. Perform job recruiting functions such as advertising, screening, and interviewing job

applicants.
11. Employee relations.
12. Employee communication.
13. Compensation and benefits administration.
14. Employee safety, welfare, health and wellness.
15. Processes & maintains insurance claims for Worker's Compensation.
16. Maintains personnel record on county employees.
17. Charitable giving.
18. Employee services and counseling.
19. Employee exit processes.
20. Back-up to Payroll Administrator.
21. Supervisor & Scheduling of Receptionist.
22. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty

mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill,

and/or ability required.

EDUCATION AND EXPERIENCE

Broad knowledge of such fields as accounting, marketing, business administration, finance, etc.

Equivalent to a four year college degree, plus 9 to 10 years related experience and/or training,

and 3 years related management experience, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to write reports, business correspondence, and policy/procedure manuals; ability to

effectively present information and respond to questions from groups of managers, clients,

customers, and the general public. ability to read, analyze, and understand common scientific and

technical journals, financial reports, and legal documents; ability to respond to complex or

difficult inquiries or complaints from customers, regulatory agencies, or members of the business

community. ability to write speeches and articles for publication that conform to prescribed style

and format; ability to effectively present information to top management, public groups, and/or

boards of directors.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,

percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios,

and proportions to practical situations.

CRITICAL THINKING SKILLS

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to

interpret an extensive variety of technical instructions in mathematical or diagram form and deal

with several abstract and concrete variables.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

PHR/SPHR certification requirement preferred

SOFTWARE SKILLS REQUIRED

Intermediate: Alphanumeric Data Entry, Database, Human Resources Systems, Payroll Systems,

Spreadsheet

Basic: Accounting, Presentation/PowerPoint, Word Processing/Typing

INITIATIVE AND INGENUITY
SUPERVISION RECEIVED

Under administrative direction, setting up own standard of performance. Virtually self-supervising.

Reports to senior management of the organization.

PLANNING

Considerable responsibility with regard to general assignments in planning time, method, manner,

and/or sequence of performance of own work, in addition, the work operations of a group of

employees, all performing basically the same type of work.

DECISION MAKING

Performs work operations which permit frequent opportunity for decision-making of minor importance

and also frequent opportunity for decision-making of major importance, either of which would affect

the work operations of small organizational component and the organization's clientele.

MENTAL DEMAND

Highly intense mental demand. Continual involvement with strategic and operational management

functions which relate to both the short-term and long-term time periods.

ANALYTICAL ABILITY / PROBLEM SOLVING

Moderately directed. Activities covered by wide-ranging policies and courses of action, and

generally directed as to execution and review. High order of analytical, interpretative, and/or

constructive thinking in varied situations.

RESPONSIBILITY FOR WORK OF OTHERS

Carries out supervisory responsibilities in accordance with the organization's policies and

applicable laws. Responsibilities may include but not limited to interviewing, hiring and training

employees; planning, assigning and directing work; appraising performance, rewarding and

disciplining employees; addressing complaints and resolving problems.
Supervises a small group (1-3) of employees in the same or lower classification. Assigns and checks

work; assists and instructs as required, but performs same work as those supervised, or closely

related work, most of the time. Content of the work supervised is of a non-technical nature and

does not vary in complexity to any great degree.
Supervises the following departments: Not indicated.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Regularly responsible for funds, building premises, inventory, or other property owned, controlled,

or leased by the organization and, in addition, may have temporary custody and responsibility of

patron property, which through carelessness, error, loss, theft, misappropriation, or similar

action would result in very important monetary losses to the organization. The total value for the

above would range from $1,000,000 to $10,000,000.

ACCURACY

Probable errors would normally not be detected in succeeding operations and may have serious

effects in relationships with patrons and/or with the operations of other segments of the

organization. Frequent possibilities of error would exist at all times, since the above mentioned

areas are inherent in the job.

ACCOUNTABILITY FREEDOM TO ACT

Moderately directed. Freedom to act is given by upper level management guided by general

policies and objectives that are reviewed by top management.




ANNUAL MONETARY IMPACT

The amount of annual dollars generated based on the job's essential duties / responsibilities.

Examples would include direct dollar generation, departmental budget, proper handling of

organization funds, expense control, savings from new techniques or reduction in manpower.
Small. Job creates a monetary impact for the organization from $100,000 to $1mm.

IMPACT ON END RESULTS

Major impact. Job has a considerable impact on the organization's end results. A high level of

accountability to generate, manage, and/or control funds within a department and/or total

organization.

PUBLIC CONTACT

Regular contacts with patrons where the contacts are initiated by the employee. Involves both

furnishing and obtaining information and, also, attempting to influence the decisions of those

persons contacted. Contacts of considerable importance and of such nature, that failure to exercise

proper judgment may result in important tangible or intangible losses to the organization.

EMPLOYEE CONTACT

Contacts with other departments or offices and also frequently with individuals in middle level

positions; consulting on problems which necessitate judgment and tact in presentation to obtain

cooperation or approval of action to be taken. Also, important contacts with associates as required

in advanced supervisory jobs, plus frequent contact with senior level internal officials.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

Regular use of highly complex machines and equipment; specialized or advanced software programs.

WORKING CONDITIONS

Normal working conditions as found within an office setting, wherein there is controlled

temperature and a low noise level, plus a minimum of distractions.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an

employee encounters while performing essential functions of this job. Reasonable accommodations may

be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable accommodations may

be made to enable individuals with disabilities to perform the essential functions and

expectations.
Moderate diversity, low physical. Work activities which allow for a moderate amount of diversity in

the performance of tasks which are not as varied as those positions with high-level diversity and

decision-making.
While performing the functions of this job, the employee is regularly required to sit, talk or

hear; frequently required to use hands to finger, handle, or feel; and occasionally required to

stand, walk, reach with hands and arms. The employee must occasionally lift and/or move up to 25

pounds.

Specific vision abilities required by this job include close vision; and color vision.

ADDITIONAL INFORMATION

Minimum Qualifications:
Bachelor's degree and ten years experience in a human resources field preferred PHR/SPHR certification requirement preferred Supervisory skills Must have demonstrated proficiency with applicable laws and regulations including Cobra

compliance

Must have experience in writing policies and procedures Strong organizational skills in the areas of operations for the full scope of human resources

activities

Computer skills with proficiency in document/file management, word-processing, database

management, email and internet.

Excellent planning, organizational, and communication skills * Ability to exercise good judgment and a high level of confidentiality