Job Description

HR - Scheduler

This position will be based out of our Crisis Center in Dothan
Working hours of this position will be on a Pitman Schedule:

Week 1: 7a-7p Monday, Thursday, Friday

Week 2: 7a-7p Tuesday, Wednesday, Saturday, Sunday

Position will rotate being on call after hours, weekends, and/or holidays.

May require some travel within the catchment area.

POSITION SUMMARY/FUNCTION

This position is responsible for employee scheduling in the Day Treatment, Residential Services Program and Crisis Center of SpectraCare and/or its subsidiaries. Position will ensure staffing requirements for each work shift are met to comply with internal and external policies to include but not limited to Alabama Department of Mental Health Standards and/or SpectraCare Policies and Procedures. The HR - Scheduler will conduct follow-up with program managers, and effectively communicate with levels of management to ensure program needs are being met through staffing. Position may require filling in/working in various departments when needed. Will maintain working schedules through the OnShift Scheduling Program. Must exercise independent judgement in some decisions made. Some travel may be required.

ESSENTIAL DUTIES/RESPONSIBLITIES/FUNCTIONS/TASKS:

Efficiently and effectively fill open positions with PRN, Floaters and at times regular staff to meet the demands of SpectraCare programs. Responsible for and establish work schedules of relief and/or float staff as needed to work for all programs. Maintain an updated listing of all PRN staff across programs to include but not limited to facilities and hours available to work. Will be responsible for maintaining work schedules via the OnShift Scheduling Program Will work with Program Directors and/or other management to ensure vacant positions and/or open shifts due to annual leave, illness, etc. are filled with PRN staff, floaters, and/or regular staff (while minimizing overtime) to meet staffing requirements, in accordance with internal and external policies to include but not limited to SpectraCare Policy and Procedures, Alabama Department of Mental Health, etc. Manages the OnShift application to roll out staff alerts for open shifts, vacant shifts, creation of schedules, etc. Monitors the overtime of employees when scheduling to not exceed parameters set . Schedule PRN staff while maintaining threshold parameters for working hours in accordance with the Affordable Care Act. Communicate with Directors regarding day-to-day schedule changes and /or concerns. Will report to Scheduling Coordinator any scheduling concerns, HR/Payroll concerns for payroll adjustments, etc. that may need to be made. May be required to fill in at other programs as necessary Will communicate all staffing callouts and/or scheduling through the use of Microsoft Teams. Will rotate being on call for after hours, weekends, and/or holidays.

REQUIRED QUALIFICATIONS/EDUCATION/EXPERIENCE:

HS Diploma or GED required Excellent communication, organization, and computer skills to include but not limited to HRIS systems, Microsoft Office, or other similar programs

PREFERRED QUALIFICATIONS/EDUCATION/EXPERIENCE:

One (1) to two (2) years' experience preferred in scheduling Knowledge of HR Federal and State Laws

BENEFITS:

Competitive Starting Salary Alabama State Retirement BCBS Health and Dental Basic Life and AD&D Company Paid Vol Life options Vision Insurance OnShift wallet with Payactiv Annual, Sick, Personal leave 10 Paid Holidays Annually * PTO Buyback Program