Job Description

HR + Finance Administrative Assistant

Location:

University of Saint Francis

Status:

Full-Time

Make an impact by supporting the people who keep our dining program running.

We are seeking a detail-oriented and customer-focused

HR + Finance Administrative Assistant

to provide critical administrative, clerical, and HR support to our Dining Services department. This role is ideal for someone who enjoys helping others, thrives in an organized environment, and brings professionalism to every interaction.

What You'll Do

In this role, you will support both the front office and HR processes for the dining team. Key responsibilities include:

Front Office & Administrative Support

Greet all visitors in a friendly, professional manner. Answer and route incoming calls with accuracy and courtesy. Manage office supplies, equipment maintenance, and general office organization. Maintain accurate hardcopy and electronic files following established protocols. Post required labor notices and assist with other administrative needs as assigned.

HR Support

Process all new-hire paperwork and onboarding tasks, including forms, screenings, insurance enrollment, and employee file maintenance. Maintain strict confidentiality in all employee interactions and record keeping. Ensure accurate payroll setup and processing according to established deadlines. Conduct quality assurance checks on payroll deductions and benefits information. Track employee attendance and communicate concerns to the management team promptly. Maintain accurate records of full-time benefit accruals (PTO, bonuses, etc.).

Finance & Accounting Support

Complete accounts payable tasks after review by the Dining Services Director. Perform accurate data entry for financial reporting. Support general accounting procedures according to established timelines.

What We're Looking For

Strong organizational and administrative skills. High level of professionalism, confidentiality, and reliability. Ability to communicate clearly and courteously with staff, visitors, and leadership. Comfort working in a fast-paced environment and managing multiple priorities. Proficiency with Microsoft Office and other software. Strong attention to detail and accuracy in data entry, filing, and documentation.

Why Join Us?

This is a great opportunity for someone interested in HR, office administration, or organizational support. You'll play a key role in employee onboarding, communication, payroll processes, and keeping the department running smoothly.