Job Description

Important Recruitment Information for this vacancy:

Kansas Bureau of Investigation

The

Kansas Bureau of Investigation

is the premier criminal investigative agency in the state of Kansas. The

KBI

is committed to its critical mission of preventing crime and enhancing public safety in Kansas. We employ individuals who exemplify the highest standards of integrity, service, and dedication. Come feel like you're part of something bigger at the KBI.


E-Verify: The Kansas Bureau of Investigation (KBI) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.


Kansas Bureau of Investigation

About the Position:

Who can apply:

Anyone

Classified/Unclassified Service:

Unclassified

Full/Part-time:

Full-Time

Regular/Temporary:

Regular

Work Schedule:

Monday - Friday, 8:00am - 5:00pm

Eligible to Receive Benefits:

Yes

Veterans' Preference Eligible:

Yes

Search Keywords:

Kansas Bureau of Investigation, Topeka, dayshift, administrative, clerical, receptionist, human resources,

Compensation:

Hourly Pay Range:

$24.86 - $26.72

Employment Benefits:

Day one comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs

Visit the Employee Benefits page for more information...

Position Summary & Responsibilities:

Position Summary:

The Kansas Bureau of Investigation (KBI) is seeking a professional, service-oriented HR Coordinator to serve as the "face and voice" of our Headquarters location. This unique role blends high-level public relations with essential Human Resources support.


The ideal candidate thrives in a customer-service-driven environment, balancing the needs of the front desk with the organized, confidential nature of HR operations.


This is a full time position and requires the employee to be available to work 40 hours per week between the hours of 8:00am to 5:00pm, Monday through Friday. This is not a telework position.


This position works in a customer service focused environment and will receive numerous daily telephone and in-person contacts with the public and law enforcement officials and employees alike. The individual selected to fill this position will be required to become knowledgeable with the KBI's structure, policies and procedures as well as to gain knowledge about other state or local agencies and certain private entities that may be able to assist our constituents.

Job Responsibilities may include but are not limited to the following:

Serves as the receptionist for KBI Headquarters by answering incoming calls and directing calls to the appropriate parties. Receiving and conveying messages in writing, electronically and verbally; Politely greet and direct visitors, controls visitor access by issuing visitor passes and maintaining visitor access to the building; Processes subpoenas being observant of court dates for immediate notification of personnel; Maintains Inventory Control for employee locations and phone lists; Personnel records steward; Provides clerical support to the Human Resources Office on a regular basis as well as all members of Executive Staff when needed.

Qualifications:

Education

High School or GED

Minimum Qualifications

One year of experience in general office, clerical, HR or administrative support work. Education may be substituted for experience as determined relevant by the agency; Notary license or ability to obtain within 6 months; Computer skills using Microsoft Word, Excel and Outlook; Excellent written and verbal communication skills; Ability to multi-task in a fast paced environment; Excellent problem solving skills; Ability to maintain confidentiality; Reliable and predictable attendance;

Post-Offer, Pre-employment Requirements

As a condition of employment, you will be subject to a pre-employment process to include a polygraph examination, fingerprint based records check, and comprehensive background investigation, including reference check of past and present employers. The pre-employment process will be waived for current KBI personnel who have previously completed the screening requirements

Recruiter Contact Information:

Name

: Luci Zieman

Email

: HumanResources@kbi.ks.gov

Phone

: 785-296-8200

Mailing Address

: 1620 SW Tyler; Topeka, KS 66612

Job Application Process

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First

Sign in

or register as a

New User

.

###

Complete or update your contact information

on the Careers> My Contact Information page. *This information is included on all your job applications.

###

Upload required documents

listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

###

Start your

draft job application

, upload other required documents, and

Submit

when it is complete.

###

Manage your draft and submitted applications on the Careers> My Job Applications page.

###

Check your email

and

My Job Notifications

for written communications from the Recruiter.

###

Email - sent to the Preferred email on the My Contact Information page

###

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov

: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

==========================================================

Upload these on the Careers - My Job Applications page

===========================================================


Transcripts


DD214 (if you are claiming Veteran's Preference)

Helpful Resources at

jobs.ks.gov

:

"How, What, & Where do I Upload Documents"
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Kansas Tax Clearance Certificate:

A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.


If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

====================================

Veterans' Preference Eligible (VPE):

Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

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Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.


Learn more about claiming Disability Hiring Preference

PLEASE NOTE

: The documentation verifying a person's eligibility for use of this preference should

not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:


ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

================================


The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.


If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.