Job Description

Aloha & Mabuhay! Join Our 'Ohana at IFSH: HR Administrative Assistant





Integrated Facility Services Hawaii (IFSH) is listed as one of Hawaii's Best Workplaces and Hawaii's Fastest Growing Companies for 2024. We are the facility management industry leaders in janitorial, landscaping, maintenance, and site management services. We offer competitive wages and benefits package, management and technical training, and opportunities for advancement and growth.





At IFSH, we offer competitive wages and benefits, ongoing training, and real opportunities for advancement. We are looking for a reliable and motivated HR Administrative Assistant to join our team who will be responsible for maintaining employee records, coordinating onboarding, scheduling training and events, and supporting employees with HR policies and procedures.





Salary: $45,000 - $48,000



Job Type: Full-time



Shift and schedule: Monday to Friday 8:00 AM - 4:00 PM



Location: Honolulu, HI





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Support the hiring process by screening applicants, coordinating interviews, and assisting departments with recruitment needs

Lead onboarding by preparing materials, conducting new hire orientations, and guiding new hires through policies and benefit enrollment

Conduct weekly meetings with the team to review job openings, employment status changes, leave requests, and site updates

Represent IFSH at job fairs and assist with recruitment events and initiatives

Maintain accurate employee records and track changes such as hires, promotions, and terminations

Assist with employee terminations by gathering separation details, collecting required documentation, processing terminations in the system, conducting exit interviews, and attending separation meetings as needed

Support benefits administration by assisting employees with enrollment, eligibility, and inquiries related to medical, 401(k), TDI, and disability programs; serve as a point of contact for employee concerns, assist with investigations, and manage Workers' Comp and TDI claims

Track PTO, update personnel files, and assist with HR reports and compliance documentation

Answer office phone, greet visitors, and provide daily support to staff and leadership

Manage uniform distribution, incoming shipments, and inventory of supplies using Excel

Provide general clerical support as needed


Required Skills/Abilities:


Experience as an administrative assistant, HR assistant or similar role

Demonstrate knowledge of employment law & HR practices

Able to work independently and collaborate across departments

Strong written and verbal communication skills

Excellent interpersonal, organizational, and conflict resolution skills

High attention to detail and ability to manage multiple tasks efficiently

Maintains confidentiality and demonstrates professionalism and integrity

Proficient in Microsoft Excel, Word, and Office Suite

Proven work experience in payroll


Education and Experience:


Bachelor's degree and/or work equivalent

At least one year of administrative support experience

Experience with scheduling, spreadsheets and document management tools


Benefits:


Free employee-only basic medical coverage for all new hires Competitive salary based on experience

Medical, dental, and vision insurance

Paid time off

Paid holidays (including birthday holidays)

401k Retirement Fund with Company Contribution

Free cancer insurance

Employee referral program

Professional development opportunities

Supportive and collaborative work environment


Integrated Facility Services Hawaii is an EO employer - Minorities/Females/Veterans/Disabled and other protected categories.



Please visit our website www.ifshi.com to learn more about us, our culture, and the full list of career opportunities! Feel free to call us on (808) 892-9297 or email admin@ifshi.com for any questions.