Job Description

Position Title:

High School Main Office Secretary/RegistrarPosition Summary: The High School Main Office Secretary/Registrar provides essential administrative and student record management support, ensuring the smooth operation of the high school office. This role serves as the primary point of contact for students, families, staff, and visitors, while maintaining accurate academic records, including transcripts and report cards. The position requires strong organizational, communication, and interpersonal skills, along with the ability to manage multiple priorities in a fast-paced school environment.Key Responsibilities: Manage and maintain student records in compliance with district, state, and federal guidelines.Prepare and distribute report cards and graduation verifications; ensure record accuracy.Maintain and update student academic records, including grades, credits, schedules, and transcripts. Maintain official transcripts and process transcript requests for students, alumni, colleges, and agencies.Coordinate the quarterly posting of report cards and ensure all grade changes are accurately processed and documented in a timely manner.



Point of contact in the main office; greet and assist students, families, staff, and visitors.Answer, screen, and direct calls; respond to inquiries and provide information.Maintain attendance records, clerical documentation, and school communications.Provide administrative support to the assistant principalsUphold confidentiality of all student and staff information in accordance with FERPA and district policies.Perform additional duties as assigned to support school operations.Support administrative duties around 504 meetingsQualifications: Strong organizational, communication, and interpersonal skills.Proficiency with Student Information Systems (SIS) and office software.Ability to maintain strict confidentiality and handle sensitive information professionally.Prior experience in school administration or student records management preferred.