Job Description

Description

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Are you interested in running a term project for an entire state agencies physical relocation of its headquarters? Are you seeking an important and rewarding challenge for your organizational and project management skills? Then consider us for our Headquarters Relocation Project Manager opportunity.

About This Position:

The primary purpose of this project position is to lead and manage the full lifecycle of the DFI headquarters relocation project (anticipated to last 24 months) --from initial planning and design through relocation coordination, occupancy, and post-transition stabilization. The Headquarters Relocation Project Manager will be accountable for delivering a smooth, timely, and cost-effective transition that minimizes disruption to the agency's workforce and essential services. This position will be filled at the Washington Management Service 03 (WMS) level.

About Our Agency:

The Washington State Department of Financial Institutions' (DFI) mission is to regulate financial services to protect and educate the public and promote economic vitality. Collectively and independently, the Department's nearly 240 employees within its 5 divisions - Administration, Banks, Consumer Services, Credit Unions, and Securities - work together to create a stronger economic future and secure financial environment for Washington's consumers and businesses alike. To learn more about the Department of Financial Institutions please visit our website at www.dfi.wa.gov.

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About The Division:

The mission in the Division of Administration is to plan, facilitate and coordinate the provision of quality support services to all employees and Divisions of the agency in an ethical and professional manner.

Duties

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Some of What You Will Do

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Project Planning and Management

Develop, maintain, and execute a comprehensive project plan, including scope, schedule, budget, resources, risk management, and communications. Establish project governance structures, reporting protocols, and decision-making processes. Track and monitor progress against project milestones and objectives, adjusting plans as needed.

Stakeholder Coordination and Communication

Serve as the primary point of contact between agency leadership, OFM, DES, building representatives, and contracted vendors. Facilitate cross-agency coordination to ensure compliance with state policies, real estate requirements, procurement rules, and shared workspace standards. Communicate clearly and proactively with internal stakeholders, including executive leadership, program managers, Admin Services staff, IT, HR, and the union. Develop and deliver consistent, transparent communication to staff regarding project progress, timelines, impacts, and expectations.

Operational and Logistical Execution

Coordinate operational tasks associated with the relocation, including space planning, furniture and equipment needs, IT/telecom infrastructure, physical move logistics, and post-move setup. Partner with IT, Admin Services, and HR to ensure proper integration of technology, workspace assignments, and employee transition support.

Transition, Change Management, and Staff Readiness

Develop and implement change management strategies to prepare staff for the shared workspace environment and new location. Conduct readiness assessments, gather feedback, and implement mitigation strategies to support successful transition. Create and manage move-in procedures, orientation materials, and post-move support resources.

Risk, Compliance, and Quality Assurance

Identify, assess, and mitigate project risks such as scheduling delays, cost overruns, operational disruptions, and vendor performance issues. Ensure all project activities comply with relevant state policies, safety regulations, facility standards, and agency requirements. Conduct quality assurance reviews to validate the readiness of new spaces prior to occupancy.


Reporting and Executive SupportPrepare and deliver regular updates, dashboards, risk reports, and executive briefings to agency leadership. Document project decisions, progress, issues, and lessons learned. Provide recommendations to leadership on project adjustments, resource needs, and risk mitigation strategies.

Qualifications

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Every state employee hired should be able to demonstrate the ability to serve the people and communities of our state equitably.

Required Education, Experience, and Competencies:

Proven experience (2+ years) managing large, complex, multi-stakeholder projects; facility moves, or capital projects. Demonstrated ability to lead others and manage cross-functional teams, collaborate with state agencies (e.g. OFM, DES), and build coalitions among stakeholder groups.

Desired Education, Experience, and Competencies:

B.A. or B.S. degree preferred, or equivalent work/education experience. At least 5 years' experience managing large, complex, multi-stakeholder projects; facility moves, or capital projects. PMP or similar project management certification preferred. Change Management certification preferred. Experience with state procurement processes and vendor/contractor management. Background in facilities management. Strong knowledge of project management methodologies (e.g. Agile, Waterfall). Ability to manage multiple priorities and deliver results under tight deadlines. Experience applying change management methodology and/or approach to support successful project implementation. Ability to operate independently with minimal training and limited oversight. Proven self-starter with a strong sense of ownership and initiative. Capable of making sound decisions in ambiguous situations with little to no precedent. Comfortable working without an established blueprint and able to create structure where none exists.Able to take full responsibility for shaping the role and driving the project forward proactively. Effective relationship-building and interpersonal skills to build trust and collaboration across leadership teams.

Supplemental Information

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Benefits of working for DFI include

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Medical, dental, retirement, and generous paid vacation, sick leave, and holidays. Telecommuting two to three days per week and flexible work hours. Healthy work-life balance. Commitment to diversity, equity, and inclusion where every person is recognized and valued. Professional development and continuing education opportunities, including DFI's in-house CLE program and other training that ensures employees are successful. You may be eligible for Public Service Loan Forgiveness.

The DFI values diverse perspectives and life experiences. We employ and serve diverse people of all backgrounds including people of color, women, LGBTQ+, people with disabilities, and veterans. This culture of respect promotes a professional and inclusive environment where maximizing potential through opportunity is achievable by everyone.

Official Work Station:

The DFI employs a hybrid work schedule of office and telework; your specific work schedule will be determined by your supervisor. Your official workstation will be the Tumwater headquarters office.

Application Process:

Applications for this recruitment will be accepted electronically on Careers.wa.gov. Submitting your application materials electronically will act as confirmation that the information submitted is complete and accurate to the best of your knowledge. Failure to provide all required application materials may result in disqualification.



Interested applicants should select the "Apply" button and attach the following materials to their application:

Cover Letter Resume Three professional references (provide contact name, phone number, email address, company name, and job title)
A professional reference is someone who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have sufficient professional references, please include non-professional references, such as educators or other professional associates.

Note:

Application review may begin immediately. DFI reserves the right and may exercise the option to close this recruitment and make a hiring decision at any time. It may be to the applicant's advantage to submit application materials as soon as possible.

Background Investigation

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Prior to a new hire, a background check including credit history and criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Contact Information

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Tom Grant/360-725-7817

tom.grant@dfi.wa.gov or Recruiting@dfi.wa.gov