Job Description

HEAD BOOKKEEPER



Reports to Director of Accounting



Approved January 13, 2015 ( subject to revision)

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JOB SUMMARY -

To provide accounting and bookkeeping services which insure efficient and effective management of financial affairs to the school system.

SUPERVISORY RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES

Receipt and deposit daily all checks and cash received in the Central Office Assist other bookkeeping employees with matters related to payroll, insurance, salaries, and benefits. Assist with preparing, verifying, balancing, and closing out monthly payrolls as needed. Maintain appropriate ledgers of fund accounts at the Central Office, enter debits and credits, verify computer print-outs, and balance such accounts as required. Verify monthly travel reports and forms, prepare statement for Accounts Payable for payment. Prepare local, state, and federal reports as required for reimbursement, indirect costs, and other purposes. Assist with preparation of annual budget drafts for Board approval. Use effective collaboration skills to work as a productive team member. Demonstrate support for the school system and its goals and priorities. Adhere to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations. Report absences and takes leave in accordance with Board policies and procedures. Perform any other job-related duties as assigned by Supervisor(s).

MINIMUM QUALIFICATIONS

EDUCATION AND/OR EXPERIENCE



High school diploma or GED, ability to gather data, compile information, and prepare reports

.

Technology skillsexperience of considerable variety and complexity. Four years of experience in accounting and bookkeeping practices are required, at least one of which should be comparable in duties and responsibilities to that of a full-charge bookkeeper.

Knowledge of local school accounting procedures highly preferred.




LANGUAGE SKILLS



Fluency in written and spoken English is essential. Ability to communicate orally, polite and respectful to others. Able to check and proofread documents for accuracy as well as proficiency in technology and computer programs.


PHYSICAL DEMANDS



Moderate lifting, stooping and kneeling are required. Extended amounts of time at the computer and keyboard is expected. Ability to be punctual and in regular attendance.


WORK ENVIRONMENT



Works with little supervision, makes timely completion of office projects and adapts to changing priorities. Keeps all Human Resource, Substitute and System related information confidential. Ability to organize and maintain accurate records

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, and engagement in acts that are contrary to TCSS policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system and/or violates the Alabama Code of Ethics.

FLSA STATUS

Non-exempt



The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification.





Approved:





January 13, 2015