Job Description

Job Title:

Group Sales Coordinator

Department:

Group Sales

Reports to:

Director of Group Sales

Status:

Exempt

Date:

Sept 2025

:

The Sales Coordinator provides internal support to the Director, Sales Managers, and Convention Services Coordinator in the development of successful, measurable programs for meetings, sports, and travel trade.

Areas of Primary Responsibility and Focus:

Provide administrative support to sales department and other departments as needed.

Work under the DOS as group sales communications liaison for sponsorships, group sales marketing agency, UK and Canadian marketing representation, networking events, industry tradeshows, FAMs, incentive dollars and reporting.

Process promotional (incentive) rebate and Florida Sports Foundation grant applications.

Coordinate the department's calendar and travel/promotional schedule.

Assist the Convention Services and Events Coordinator as requested for trade show registrations including the preparation and shipment of materials and the receipt/distribution of show databases.

Distribute fair share opportunities to industry partners and work with finance on invoicing.

Assist Group Sales Department for pre and post-show messaging, and Group Sales and Marketing & Design department for eNewsletters.

Import tradeshow databases into Simpleview and Mailchimp.

Oversee all aspects of Customer Relationship Management system (CRM) including data entry, analytics and reporting.

Assist sales managers when needed, in collecting and tracking proposals for conferences presentations.

Maintain Cvent platform with up-to-date information and sales materials.

Act as lead catcher for Cvent and the CVB website.

Assist in the preparation of the Meetings, Tour & Travel and Sports advisory committee meetings, to include agendas, meeting notices, and minutes.

Maintain the appropriate amount of the Group Sales Department promotional materials. Assure all materials are up to date

Conduct site visit surveys.

Obtain room pickup counts via Partner Gateway Portal and enter in Simpleview

Other duties as assigned by supervisors.

EDUCATION/EXPERIENCE, KNOWLEDGE, SKILLS AND COMPETENCIES

Associates degree or commensurate experience

Experience in convention services

Familiarity in the basics of group sales

Competency to manage multiple tasks and meet deadlines, set priorities and achieve results

Strong verbal and written communication skills; excellent interpersonal skills with the ability to work effectively with all organizational levels

Ability to work independently and exercise good judgment with exceptional attention to detail

Positive, professional, "can do" attitude and ability to excel in fast-paced environment

ENVIRONMENTAL CONDITIONS:

Office will be considered 140 S. Atlantic Ave, Ormond Beach, FL 32176 in Volusia County

Office hours are 8:30am-5:00pm with one hour allowance for lunch. Limited weekends and evening hours required.

Frequently work at fast pace with unscheduled interruptions

PHYSICAL DEMANDS:

Ability to lift up to 25 pounds occasionally

Ability to drive own vehicle as required to perform essential job functions

Ability to travel out of town, including weekends

Job requires employee to always have reliable transportation

COMPENSATION:

Salary is commensurate with experience

Benefit package available first of the month following ninety (90) days of continuous full-time employment

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
Experience:

Hotel Sales Department : 1 year (Required)
Work Location: In person