Job Description

Job Profile:

Research Contract Specialist 4

Job Family:

Research Contracts

Time Type:

Full time

Max Pay - Depends on experience:

$82,800.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.




Job Profile Summary:


Responsible for setting departmental strategies, and managing intricate research contracts and grants. Also, responsible for developing and implementing best practices, overseeing compliance audits, and serving as a subject matter expert for stakeholders and funding agencies.

:

Salary Range:

$66,200 - $82,800 per year; DOE

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The primary focus of the Grant + Contract Officer Principal in Research Administration is to support one or more functional areas within ORSPA by providing contract review, management of all award set-up/project accounting/cash management, and analysis of award disbursement to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards, and regulations. This is a professional staff level position in research administration and is the fourth in a series of four classifications. It is distinguished from the Officer II in that incumbents use professional concepts in accordance with ORSPA directives to solve complex problems in creative and effective ways. Incumbents also typically possess a broad knowledge of all functions and operations in a specific work unit and can generally apply judgment and make decisions affecting function or procedures for which they are accountable.

Essential Duties

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Be the first contracting point of contact for SWAP Hub and SHIELD USA operations team and subaward organizations and SWAP Hub membership agreements. Provide oversight to subaward organizations, including running compliance checks, requesting subrecipient documentation, performing risk assessment analysis, drafting and negotiating subaward agreements and modifications, and coordinates annual subrecipient audit compliance reviews generally providing subaward support to the SWAP Hub operations team. Under general direction, prepares, writes, reviews, negotiates and monitors complex and non-complex Agreements including grants, contracts, cooperative agreements, Material Transfer Agreements (MTA), Confidentiality/Non-Disclosure Agreements (NDA), subaward agreements, membership agreements, and communicating contractual concerns and issues both internally and externally related to the area of the Chips Act, SWAP Hub and Shield USA projects providing contracting support under SWAP Hub sustainability umbrella. Work with the SWAP Hub operations team to track and manage agreement and invoicing needs, including any new RFPs released and new projects being funded under SWAP Hub. Engage with industry partners for advanced packaging business contracting, including NDAs for both SWAP Hub and SHIELD USA. Advise and assist department administrators, principal investigators, and staff to interpret and explain Agreement terms and conditions. Resolve problems arising in the course of projects by working with principal investigators, department administrators and sponsors. Review RFP terms and conditions prior to proposal submission. Provide administrative and technical assistance to ASU departments and Sponsors related to the ASU Contracts process. Assist with the Negotiations Team's process revisions, improvements and guidance documents. Work with Compliance, Property, Risk Management, Skysong Innovations, General Counsel and Sponsor to resolve any conflict in reference to terms and conditions of the Award. Assist with the implementation of programs and tools for consistent interpretation of university, sponsor, Arizona Board of Regents, federal and state laws, regulations, and policies affecting contracting activities. Prepares reports, correspondence and documents as needed. Performs other duties as assigned in furtherance of Contracting Services mission.

Desired Qualifications

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Experience in leading multiple negotiations of grants, contracts, subcontracts, and other agreement types. Experience in making sound business judgments, problem solving & critical thinking. Experience in problem solving who can take initiative and set priorities while being flexible. Experience in working well within a team but capable of working independently and with appropriate level of direction from supervisor. Experience in coordinating multiple tasks within time constraints. Experience in identifying and determining priorities to meet obligations of the organization. Experience with navigating complex environments with evolving priorities and communication plans. Experience in customer service including clearly communicating contractual concerns and issues and dealing tactfully and confidentially both internally and externally. Experience with Microsoft applications (i.e., Word, Excel, Outlook), SharePoint, and computer database systems (e.g. financial systems). Demonstrated knowledge of business subjects such as procurement, contracting, intellectual property laws, and ethics. Experience with government or commercial contracting or procurement, with foreign and domestic sponsors.

Working Environment

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Climate-controlled office setting subject to extended periods of being in a stationary position. Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Ability to clearly communicate and exchange accurate information to perform essential duties. Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Alternative work schedules

can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times. Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location.

Dean or vice president-level approval is required.

Remote work

is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location.

Executive vice president-level approval is required.

100% remote work may not be available to this position.

Department Statement:

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Research Operations' mission is to serve as an essential resource to faculty and staff by assisting to secure and successfully manage external funding for University research and sponsored activities and to provide quality support and outstanding customer service, one customer at a time concentrating resources on improving processes, managing risk and compliance.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Scottsdale

Funding:

Grant Funded

Instructions to Apply:

Current Employees and Students should apply directly within

Workday

using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15654.htmld
To be considered, your application

must

include

all

of the following attachments:


Cover letter Resume/CV
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.


Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.


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ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.