Job Description

Looking for a self sufficient, motivated billing specialist to work out of Layton, UT 5 days a week for 30-35 hours a week.

You will be billing for a trucking company through QuickBooks Online as well as doing payroll for this company. As the billing is for a trucking company, the entirety of work will grow throughout peak seasons. Peak season is during the holiday season in November/December/January.

You will be entering in bills that come through from other companies and vendors that we work with into QuickBooks. Someone with Excel and QB Online experience is needed for this position as well as being able to use a 10 key effectively and efficiently. There will minimal to no training given on the use of QuickBooks Online. You must know how to use this program already.

You must be able to communicate effectively, be organized, a self starter, reliable, a quick learner and well with time management. Attention to detail is key here as there is no room for error and this is fast paced position for billing within the company. The person for this position must be quick with their work as there is a lot of work every day.

You are required to come into the office for this position as you will be hands on with the paperwork daily. You will also be required to download an app on your phone to track your hours worked. This cannot be a remote position.

Looking to hire someone to start training as soon as possible.

This is a W2 position.

You will be trained by someone during the first month or two as there is an excess amount of work to be learned.

We do not offer health insurance.

Responsibilities

Invoicing and Billing:

Prepare and send invoices to clients, ensuring accuracy and timely delivery. Follow up on outstanding invoices and payments on a bi-weekly / monthly schedule.

Payroll Processing:

Process employee payroll, including calculating hours, deductions, and ensuring compliance with applicable laws and regulations. Payroll is ran once a week.

Contractor Payments:

Receive contractors invoices weekly, bill them out and prepare them to be paid out by the end of each week. Pay contractors as we are paid as well.

Expense Management:

Track and manage company fuel expenses as this is needed every week for billing.

Communicate:

You will need to communicate effectively with contractors on corrections with their invoices.

Daily Tasks:

Daily Billing Weekly Payroll Submission Filing away Documents Entering Payments Weekly Sending Texts w/ Weekly Totals in Revenues Ensuring No Paperwork is Missing Following Up with Customers on Payments Every Week (cannot be behind on) Reviewing Paperwork Daily Billing Must be Entered into Excel Weekly.

Qualifications:

Must be proficient in QuickBooks Online and Excel.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Work Location: In person