Job Description

Job Summary

We are seeking a highly organized and proactive Accountant/Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong leadership skills, exceptional communication abilities, and a comprehensive understanding of accounting practices.

Duties

1. Industry & Union Knowledge

Familiarity with union rules, agreements, and collective bargaining agreements (CBAs). Understanding of union payroll requirements, wage scales, dues, and benefits reporting. Experience handling compliance with prevailing wage and certified payroll reporting.

2. Construction & Project Administration

Ability to support project managers and superintendents with contracts, submittals, RFIs, change orders, and job cost tracking. Knowledge of construction documents, lien releases, permits, and insurance requirements. Proficiency with construction project management software.

3. Financial & Payroll Management

Handling union payroll accurately and timely (multiple locals, benefits, dues, fringe contributions). Job cost accounting, pay applications, AIA billing, and accounts payable/receivable.

4. HR & Workforce Coordination

Coordinating with union halls for dispatch requests, terminations, and manpower needs. Onboarding and maintaining worker certifications (OSHA, safety, trade licenses). Ensuring adherence to labor laws, union rules, and company policies.

5. Organizational & Communication Skills

Ability to bridge communication between union field workers, office staff, and management. Strong written and verbal communication for handling contracts, owners, and vendors. Excellent organizational skills for managing multiple active projects simultaneously.

6. Compliance & Risk Management

Ensuring proper insurance certificates, bonding, and contract compliance. Familiarity with OSHA requirements, jobsite safety documentation, and reporting. Maintaining accurate and auditable records for both financial and legal compliance.

7. Technology & Reporting

Skilled in MS Office (Excel, Word, Outlook) and industry-specific software. Able to generate and analyze cost reports, forecasts, and labor productivity reports. Comfortable adapting to digital tools for document control and workflow efficiency.
If you are a dedicated professional looking to contribute to a dynamic team while enhancing your career in office management, we encourage you to apply.

Schedule:

8 hour shift Monday to Friday Weekends as needed
Job Type: Full-time

Pay: $30.00 - $40.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person