Job Description

Title: Front Office Assistant (Part-time)
Department: Administration
FLSA Status: Non-Exempt, Part-time
Reports To: Vice President/General Manager
Last Revision Date: April 18, 2023

Summary:
The Front Office Assistant is responsible for welcoming and assisting clients, guests, and the general public. This role will also assist upper leadership and front office staff to achieve the goals of the entire organization and is the first point of contact for guests of Werner Park.

Responsibilities:

• Welcome visitors, clients, and guests to the front office of the club
• Answer phones in a business-like manner during appointed hours of operation
• Provide callers with information such as upcoming event information, directions, and other related information
• Disseminate messages to staff members promptly (either via phone, email, voicemail transfer, or paper)
• Assist with distribution of incoming mail/shipments and outgoing mail/shipments
• Assist with inventory of office supplies and office refreshments (Pepsi products, etc.)
• Assist with scheduling of conference rooms for meetings
• Assist front office with tasks and projects as assigned
• Other duties as assigned

Knowledge and Skill Requirements:

• At least one year of prior experience in an office setting
• Ability to prioritize and manage multiple projects
• Attention to detail
• Excellent written and verbal communication skills
• Ability to follow oral and written instructions
• Good working knowledge of computer programs including Microsoft Word, Excel, PowerPoint, Internet and database programs
• Ability to operate standard office equipment
• Regular and predictable attendance required

Working Conditions:
This job operates in an office environment located at a ballpark. This individual routinely uses standard office equipment such as computers, phones and copiers. During games and events, this individual may be exposed to extreme weather conditions.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.