Job Description

Overview

We are seeking a proactive and organized Front Desk Receptionist/Office Assistant to join our team. This role is crucial in providing exceptional customer service and ensuring the smooth operation of our office. The ideal candidate will possess strong administrative skills, be detail-oriented, and have experience in front desk operations. Bilingual candidates are highly encouraged to apply, as effective communication with a diverse clientele is essential.

Responsibilities

Greet and assist visitors in a friendly and professional manner. Manage multi-line phone systems, directing calls appropriately while maintaining excellent phone etiquette. Handle incoming and outgoing correspondence, including emails and mail. Perform data entry tasks, ensuring accuracy in all records. Maintain filing systems and organize office documents for easy access. Utilize Microsoft Office and Google Workspace for various administrative tasks, including typing reports and creating presentations. Assist with calendar management, scheduling appointments, and coordinating meetings. Provide customer support by addressing inquiries and resolving issues promptly. Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks. Collaborate with team members to ensure efficient office management and operations.

Experience

Previous experience in a front desk or receptionist role is preferred. Strong clerical experience with a focus on organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Familiarity with QuickBooks for basic bookkeeping tasks is a plus. Excellent typing skills with a focus on accuracy and speed. Demonstrated ability to manage time effectively while handling multiple tasks simultaneously. Experience in customer service or administrative roles is highly valued; prior experience as a dental or medical receptionist is advantageous. Bilingual candidates are encouraged to apply to enhance communication with clients. Join our team as a Front Desk Receptionist/Office Assistant where your contributions will be valued, and your professional growth supported!
Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Work Location: In person