Job Description

Job Overview

We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience at all times. Your energetic approach and exceptional organizational skills will help maintain smooth office operations, manage multi-line phone systems, and support various administrative functions. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant team environment.

Duties

Greet visitors promptly and professionally, providing excellent customer service and ensuring a warm first impression Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette Handle incoming correspondence, including emails, mail, and packages, with accuracy and timeliness Maintain appointment calendars and schedule meetings using Microsoft Office and Google Workspace tools Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records Support office management tasks such as supply inventory, basic bookkeeping with QuickBooks, and maintaining office cleanliness Assist with clerical duties including typing reports, managing customer support inquiries, and supporting administrative projects

Skills

Proven experience in office management or administrative support roles with strong organizational skills Excellent computer literacy in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Familiarity with multi-line phone systems and phone etiquette to handle calls professionally Bilingual abilities are highly desirable to serve diverse client needs effectively Strong typing skills combined with attention to detail for proofreading and data entry tasks Knowledge of QuickBooks for bookkeeping or basic accounting tasks is a plus Prior experience as a dental or medical receptionist or personal assistant is advantageous for understanding specialized workflows Exceptional customer service skills with the ability to manage multiple priorities efficiently Time management skills to balance various responsibilities while maintaining professionalism
This role is ideal for motivated individuals eager to grow their office skills in a fast-paced environment. If you thrive on organization, enjoy supporting others through excellent communication, and are ready to bring energy to your workday, we want to hear from you!

Job Types: Full-time, Part-time, Temp-to-hire

Pay: $21.95 - $26.43 per hour

Work Location: On the road