Job Description

Job Overview

We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations with enthusiasm, ensuring smooth office flow, and providing exceptional customer service to visitors, clients, and team members alike. The ideal candidate will be highly organized, tech-savvy, and possess excellent communication skills. Your energy and professionalism will set the tone for a positive environment where everyone feels valued and supported. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team.

Duties

Greet visitors and clients warmly, creating a professional and inviting atmosphere Manage multi-line phone systems efficiently, directing calls accurately and courteously Handle incoming correspondence, emails, and inquiries with promptness and clarity Maintain appointment calendars and schedule meetings using calendar management tools Perform data entry, filing, and document proofreading to ensure accuracy and organization Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for daily tasks Support office operations by managing supplies, organizing files, and overseeing general clerical duties Provide customer support through effective communication, active listening, and problem-solving Assist with bookkeeping tasks as needed, including basic bookkeeping using QuickBooks or similar software Maintain excellent phone etiquette while handling inquiries from clients or patients in a professional manner Support personal assistant duties when required, including scheduling and administrative support for executives or team leaders

Qualifications

Proven experience in office management or administrative roles with strong clerical skills Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools Prior experience working as a receptionist in dental or medical settings is highly desirable Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Exceptional customer service skills with a friendly demeanor and professional phone etiquette Bilingual abilities are a plus to effectively communicate with diverse clients or patients Familiarity with multi-line phone systems and office equipment such as printers and fax machines Ability to type quickly with high accuracy; attention to detail is essential for proofreading documents Knowledge of basic bookkeeping principles; experience with QuickBooks is preferred Strong time management skills to prioritize tasks effectively throughout the day Previous experience in medical or dental receptionist roles is advantageous but not mandatory
Join us in creating a welcoming environment where professionalism meets warmth! This role offers an excellent platform to sharpen your administrative skills while making a meaningful impact every day. We value energetic individuals who thrive on organization, communication, and delivering outstanding support.

Job Types: Full-time, Part-time

Pay: $18.00 - $26.06 per hour

Expected hours: 40 per week

Work Location: In person